Accounts Administrator

Behind every clean ledger is someone who cares about getting it right.

Hi! We're Smartsourcing, and we're looking for a full-time, onsite Accounts Administrator to keep our finance operations running with precision and pace. In this role, you'll manage receivables, payables, and reconciliations—making sure every invoice lands, every bill clears, and every record holds up to scrutiny.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As an Accounts Administrator, you're responsible for the accurate and timely management of accounts receivable, accounts payable, and reconciliation functions. This role supports end-to-end billing and invoice processing, supplier and subcontractor payment workflows, client portal management, and month-end reconciliation activities. Operating within the Finance Team, you'll ensure financial records are maintained with a high degree of accuracy and compliance, and contribute to efficient financial operations in support of the broader business.

Key Responsibilities

Billing & Accounts Receivable

• Raise and review customer invoices for key accounts and general clients, including portal and non-portal clients
• Upload invoices to client portals and follow up on approval requirements
• Process and submit weekly bulk claim submissions
• Manage client payment remittance on a daily basis
• Approve invoices upon client confirmation and follow up on pending approvals
• Follow up outstanding purchase orders and fuel receipts when raising invoices
• Search, assign, and validate POs for correct job costing and invoicing
• Investigate aged POs and close those no longer required
• Update Disputed Report and job management records for key client matters
• Create child client records under facilities management accounts as required

Accounts Payable

• Process supplier and subcontractor bills in AroFlo and Xero, ensuring correct coding and job allocation
• Process overhead bills in Xero with correct general ledger allocation
• Prepare RCTI payment runs by allocating invoices to work orders using the exported sheet and completing invoice approvals on a fortnightly/monthly basis
• Follow up contractor bills from the aged work order list on a weekly basis
• Coordinate with internal stakeholders to close aged internal work orders
• Review and reconcile supplier and subcontractor statements on a monthly basis
• Follow up on queries and disputes related to bills and invoices
• Download bills from inbox and upload to SharePoint daily

Reconciliations & Month-End Support

• Monitor payables and receivables inboxes daily and route correspondence to the correct destination
• Handle incoming finance calls and redirect or resolve queries as appropriate
• Assist with credit card and expense reconciliations
• Support month-end close processes through reconciliation checks and reporting accuracy
• Assist with allocation of receipts and clearing of suspense items where required

Supplier & Accounts Administration

• Update and maintain client card files in the system as required
• Maintain and update finance documentation in SharePoint and AroFlo
• Support the Finance Team Leader and wider finance team with ad-hoc duties as required

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What You'll Need to Succeed

Qualifications

• Bachelor's degree in Accountancy, Finance, Business Administration, or a related field preferred
• Fresh graduates or candidates with relevant diploma qualifications and demonstrated work experience may also be considered
• Minimum 3 years of experience in accounts payable, accounts receivable, finance administration, or a related role
• Exposure to invoicing, billing, reconciliation, and financial record-keeping is strongly advantageous
• Experience in a BPO, outsourcing, or multi-client finance environment is a plus
• Relevant bookkeeping or accounting certifications (e.g. Xero Advisor, NCIII in Bookkeeping) are advantageous but not mandatory
• Proficient written and verbal English communication
• Able to liaise professionally with internal stakeholders, clients, suppliers, and subcontractors
• Awareness of basic financial compliance, data privacy, and confidentiality obligations

Tools

• AroFlo (job management and bill processing), Xero (accounting and overhead bill processing), Budgetly (credit card and expense management), Microsoft SharePoint, Microsoft Excel / Google Sheets, client portals (e.g. Ventia, CBRE); Uptick experience advantageous

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Precision pays. Bring yours to Smartsourcing. Apply now.