Finance Admin Associate

Precision that protects the practice, one transaction at a time.

Hi! We're Smartsourcing, and we're looking for a Finance Admin Associate to support processing invoices and receipts, managing finance-related enquiries, maintaining accurate records, and supporting the day-to-day administration of property management finance activities.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As a Finance Admin Associate, you'll contribute to efficient financial operations by ensuring transactions are processed accurately, enquiries are addressed promptly, and documentation is maintained in accordance with established procedures.

Key Responsibilities

Finance Administration & Transaction Processing

• Process bills, invoices, and receipting transactions accurately.
• Verify supporting documentation before processing.
• Maintain complete financial records.
• Perform routine finance administration activities.

Invoice Investigation & Query Resolution

• Investigate unpaid invoices and billing discrepancies.
• Respond to finance-related enquiries from Property Managers.
• Coordinate with relevant stakeholders to resolve routine finance concerns.
• Escalate complex issues appropriately.

Email, Jira & Administrative Support

• Manage shared Outlook mailboxes and Jira requests.
• Prioritize and process finance-related requests.
• Maintain accurate records of completed work.
• Support day-to-day administrative activities as assigned.

Stakeholder Coordination & Operational Support

• Participate in client meetings and document action items.
• Coordinate with internal teams regarding finance requests.
• Support implementation of agreed actions.
• Assist with onboarding, process documentation, or knowledge sharing where assigned.

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations.
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered.
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration.

What You'll Need to Succeed

Qualifications

• Bachelor's Degree in Finance, Accounting, Business Administration, or a related discipline.
• 1–2 years of experience in finance administration, accounts administration, property management administration, or office administration.

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Join Smartsourcing today. Apply now!