Smartsourcing Privacy Policy
At Smartsourcing, we prioritize the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, protect, and manage your personal information in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173).
1. Collection of Personal Information
When you engage with Smartsourcing, we may collect personal information such as your name, contact details, professional history, and other relevant information necessary for the purpose of providing our services or assessing your eligibility for employment. We only collect data that is necessary for these purposes and ensure that you are fully informed of the reasons for which the data is being collected.
2. Use of Personal Information
We use your personal information for the following purposes:
- To deliver our services.
- To process applications and evaluate qualifications.
- To communicate with you and provide updates related to your engagement with Smartsourcing.
- To improve our services and perform research and analytics.
We may also use your personal information for purposes that are consistent with the reason for which it was initially collected.
3. Consent
By engaging with Smartsourcing and submitting your personal information, you consent to the collection and processing of your data in accordance with this Privacy Policy. We obtain consent in a clear, transparent, and informed manner. You have the right to withdraw your consent at any time by contacting us directly.
4. Disclosure of Personal Information
Smartsourcing may disclose your personal information to trusted third parties, including service providers and partners, who assist us in delivering our services. These third parties are obligated to maintain the confidentiality and security of your personal data. However, we do not sell, rent, or share your personal information with third parties for marketing purposes.
If your personal data is transferred outside the Philippines, we ensure that appropriate safeguards are in place to protect your privacy and comply with data protection laws.
5. Security Measures
We employ industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, firewalls, access controls, and regular security assessments. Despite our efforts, no data transmission or storage can be guaranteed to be 100% secure, and we encourage you to take necessary precautions to protect your personal information.
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations. Specifically:
- Your personal information will be retained for a period of 5 years, unless a longer retention period is required by law or regulation.
- If you request the deletion of your personal information, we will securely dispose of or anonymize the data in accordance with applicable laws.
7. Your Rights and Choices
As a data subject, you have the following rights under the Data Privacy Act:
- Right to Access: You have the right to request access to your personal data that we hold.
- Right to Correct: You have the right to correct any inaccurate or incomplete personal data.
- Right to Object: You have the right to object to the processing of your personal data, particularly for marketing or profiling purposes.
- Right to Data Portability: You have the right to request the transfer of your personal data to another service provider.
- Right to Erasure: You have the right to request the deletion or anonymization of your personal data when it is no longer necessary for the purposes for which it was collected.
To exercise these rights or for any privacy-related inquiries, please contact us using the details below.
8. Automated Decision-Making
We may use automated systems to evaluate your personal data for specific purposes, such as evaluating applications. However, these processes will not be solely based on automated decisions, and we will provide you with the opportunity to contest or review such decisions.
9. Data Protection Officer (DPO)
For any questions or requests regarding your personal information or this Privacy Policy, please contact our Data Protection Officer (DPO) at: dpo@smartsourcing.co
10. Data Protection Impact Assessments (DPIAs)
We conduct regular Data Protection Impact Assessments (DPIAs) to assess any risks associated with our data processing activities and ensure compliance with data privacy laws. This is particularly relevant for high-risk processing activities such as profiling or large-scale data collection.
11. Breach Notification
In the event of a data breach, Smartsourcing will notify the relevant authorities and affected individuals in accordance with the Data Privacy Act. We will take all reasonable measures to mitigate the breach and prevent future occurrences.
12. Updates to the Privacy Policy
Smartsourcing may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review the Privacy Policy periodically to stay informed about how we handle your personal information.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer at: dpo@smartsourcing.co
By engaging with Smartsourcing, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.