Facility Management Executive (Villas & Offices)

We're hiring for our client, a private investment firm in Dubai!

We are looking for a Maintenance Coordinator (Villas & Offices) for our client, a boutique investment firm focused on sustainability and long-term impact, by investing in long-term themes and addressing innovative and disruptive opportunities worldwide. 

The role will manage the day-to-day operations across private residences and office locations in Dubai, ensuring seamless execution of solar projects, technical repairs, routine maintenance, and coordination with third-party vendors, government entities, and internal teams. 

Key Responsibilities:

Villa Projects & Maintenance

• Liaise with EMAAR, Nakheel, and other developers for villa-related documentation, approvals, and contracts.
• Coordinate with DEWA on all utility-related matters, including approvals, billing, and issue resolution.
• Coordinate with Empower for AC-related issues, ensuring proper system performance and issue resolution.
• Manage relationships with landscaping companies to address design, maintenance, or service issues.
• Work with technical service providers (electricians, plumbers, mechanical contractors) to oversee villa repairs and ensure smooth operation of all technical systems.
• Oversee the full implementation and completion of the solar project at the Emirates Hills Villa, including site coordination, contractor management, and timeline tracking.
• Supervise irrigation teams and leak detection specialists to ensure no water leakage and proper maintenance of villa systems.
• Oversee all routine and emergency villa maintenance, ensuring timely service delivery and minimal disruption.

Contractor & Vendor Management

• Identify, negotiate, and coordinate with contractors and service providers to secure the most suitable and cost-effective solutions.
• Oversee contracts, scopes of work, and work schedules for maintenance, fit-out, pool, and technical services.
• Manage pool maintenance providers and ensure proper connectivity of pool chillers and heaters.
• Address and resolve ad hoc maintenance requests across all villa properties and facilities.

Office Maintenance & Support

• Coordinate with DMCC for office maintenance, ensuring regulatory compliance and smooth resolution of office infrastructure needs.
• Support the office team on fit-out, electrical, and mechanical maintenance projects, liaising with necessary vendors.
• Provide basic ad hoc support to the IT Manager and Office Manager, assisting with light coordination, procurement, or task tracking as needed.

Key Skills & Requirements

• Experience: 2-3 years in facilities management, technical coordination, or property maintenance.
• Strong knowledge of villa systems, solar technology, AC systems (including Empower), electrical/plumbing systems, and pool maintenance.
• Excellent communication, negotiation, and vendor management skills.
• Familiarity with Dubai/UAE authorities (EMAAR, Nakheel, DEWA, Empower, DMCC, Concordia) and their operational processes.
• Strong organizational and time-management abilities; capable of handling multiple projects simultaneously.
• Proficient in Microsoft Office (Word, Excel, Outlook) and project tracking tools.
• Ability to work independently, resolve issues efficiently, and make sound decisions.
• UAE driving license is must.

Work Location:
Primarily based in Dubai; will require frequent site visits to villas in:

• Emirates Hills
• Arabian Ranches
• Jumeirah Islands
• JLT Office
• Production City Office

If you're a proactive problem-solver with a background in facilities or maintenance coordination, and want to be part of a purpose-driven team, we'd love to hear from you.