Administrative Assistant

Hiring: Administrative Assistant

Dubai, UAE

We are currently hiring for an Administrative Assistant for our client, a purpose-driven and fast-growing organization building a specialized, dignity-first mobility platform across healthcare, accessibility, education, tourism, institutional partnerships, and community mobility sectors within the UAE.

This role is a key support function within the department and is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced, multi-tasking environment.

The Administrative Assistant will play an important role in ensuring smooth day-to-day operations by handling communication, coordination, documentation, and general administrative support across the team.

Key Responsibilities

• Act as the first point of contact for the department, handling incoming calls, emails, and visitor queries
• Manage incoming and outgoing mail and internal communications
• Take minutes during meetings and maintain accurate documentation
• Manage calendars, schedule appointments, and coordinate meetings
• Handle data entry including sales figures and listings
• Maintain office supplies and inventory control
• Coordinate travel arrangements and accommodations for staff and clients
• Support planning and coordination of internal and external events, including booking meeting rooms and facilities
• Maintain and update company social media accounts where required
• Provide general administrative support to sales, property management, and senior leadership teams

Candidate Profile

• Minimum high school diploma or Bachelor's degree
• At least 1 year of administrative or clerical experience in a fast-paced environment
• Strong communication skills (written and verbal)
• Highly organized with strong attention to detail
• Comfortable using Microsoft Office and learning new systems
• Professional, reliable, and customer-service oriented
• Ability to multitask and work independently as well as within a team
• Able to handle confidential information with discretion