Privacy Policy

Effective Date: 23/06/2025
Company Name: Source A Rep (Pty) Ltd
Registration Number: 2025/479036 / 07 
Contact Email: hello@sourcearep.com
Location: South Africa

1. Introduction

SourceaRep (Pty) Ltd ("SourceaRep", "we", "us", or "our") is committed to protecting the privacy, confidentiality, and security of your personal information. This policy outlines how we collect, process, store, and share your data in compliance with the Protection of Personal Information Act (POPIA) and other applicable privacy laws.

By interacting with us—through applications, our website, or other means—you consent to the practices described in this policy.

2. What Personal Information We Collect

We may collect the following types of information from job applicants, consultants, and clients:

For Job Applicants & Consultants:

• Full name and contact details (email, phone number, physical address)

• Identification number and citizenship

• Curriculum Vitae (CV), work history, qualifications, certifications

• References and referee contact details

• Remuneration expectations and working availability

• Background screening data (e.g., criminal checks, qualifications)

• Technical setup information (e.g., internet speed, hardware specs)

For Clients:

• Company name, business registration number, and VAT number

• Contact person’s name and business contact details

• Role requirements, job descriptions, contract details

3. How We Collect Personal Information

We may collect personal information through:

• Online application forms and career portals

• Direct emails and referrals

• Interviews and assessments

• Background screening tools

• Cookies and analytics on our website

4. Purpose for Collecting Your Information

Your personal data is collected for the following legitimate purposes:

• Evaluating you for potential roles with our clients

• Conducting reference and background checks

• Facilitating contracting, onboarding, and placement

• Communicating with you about job opportunities or updates

• Managing client-consultant relationships

• Complying with legal and regulatory obligations

We will only use your information for purposes directly related to the services we provide unless legally required otherwise.

5. Sharing Your Information

We may share your personal data with:

• Our vetted clients for placement or consulting opportunities

• Third-party service providers for reference checks, background screening, or compliance verifications

• Legal authorities or regulators, if required by law

We do not sell, rent, or trade your information to third parties.

6. Data Security

We take appropriate technical and organizational steps to safeguard your personal information against unauthorized access, alteration, disclosure, or destruction. These include secure databases, limited access controls, and encryption where applicable.

7. Data Retention

We retain your information only as long as necessary for the purposes outlined above or as required by law. You may request the deletion of your personal data at any time unless retention is legally required.

8. Your Rights Under POPIA

You have the right to:

• Request access to your personal data

• Request correction or deletion of your data

• Object to processing or lodge a complaint

• Withdraw consent at any time (where applicable)

To exercise any of these rights, contact us at hello@sourcearep.com.

9. Cookies and Website Analytics

Our website may use cookies or similar technologies to improve user experience and track analytics. You can manage your preferences in your browser settings.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be communicated on our website or via email. Continued use of our services implies acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or complaints regarding this Privacy Policy or your data, please contact:

Source A Rep (Pty) Ltd
Email: hello@sourcearep.com
Company Reg: 2025/479036 / 07
Location: South Africa