Marine Parts Manager

Our client, an established full-service recreational marina, is seeking a hands-on Marine Parts Manager to support its growing Marine Services department.

This position is responsible for ensuring marine technicians, yard personnel, and on-the-water crews have the correct parts and supplies available when needed. Responsibilities include parts identification and sourcing, receiving, inventory management, purchasing coordination, and accurate tracking of parts used on service work orders.

The ideal candidate understands marine parts and mechanical systems, stays organized in a busy service environment, and takes ownership of keeping work moving efficiently.

This is a hands-on, individual-contributor position, not a supervisory warehouse management role.

Position Details

• Reports To: Head of Marine Services
• Schedule: Full-time, year-round, generally Monday through Friday, with occasional weekend work as needed
• Compensation: Competitive hourly pay based on experience

Key Responsibilities

Parts Sourcing & Service Department Support

• Identify, source, and verify replacement parts for recreational marine engines and systems, including outboard, inboard gasoline, diesel, sterndrive, electrical, and mechanical applications.
• Research hard-to-find components using manufacturer catalogs, technical diagrams, and parts resources.
• Work closely with technicians and yard personnel to ensure parts are available for repairs, engine repowers, winterization, commissioning, and routine maintenance.
• Review outstanding repair orders and participate in weekly Thursday scheduling meetings to anticipate upcoming parts needs and outstanding jobs.
• Coordinate the sourcing and delivery of mooring supplies, including chains, shackles, tackle, pennants, and buoys, to the marina's separate mooring shop.

Inventory Management & Parts Handling

• Receive, inspect, verify, label, organize, and distribute incoming parts and supplies.
• Maintain an organized, secure parts storage area with clearly identified inventory locations.
• Monitor frequently used parts and seasonal supplies, including filters, zincs, impellers, and other common maintenance items.
• Establish practical stocking and reorder procedures to minimize shortages without creating unnecessary administrative work for special-order parts.
• Coordinate heavy deliveries and material movement with authorized equipment operators.
• Process incorrect shipments, damaged parts, supplier returns, warranty items, and core returns as needed.
• Ensure technicians receive the appropriate parts for scheduled repairs whenever possible.

Work Order Accuracy & Parts Accountability

• Ensure parts issued to technicians are accurately assigned to the appropriate service work orders in QuickBooks.
• Record stocked parts and materials that have not already been entered on repair orders.
• Apply established pricing guidelines to support the company's target 40% gross margin, rather than a 40% markup.
• Coordinate pricing exceptions and special circumstances with management.
• Track parts received, issued, returned, and transferred to prevent inventory loss and unbilled materials.
• Work closely with the Service Writer, who remains responsible for customer invoicing.

Purchasing & Vendor Coordination

• Collaborate with the Service Writer, who currently manages primary purchasing and vendor relationships, and the Head of Marine Services to coordinate parts orders and deliveries.
• Communicate with suppliers to confirm availability, pricing, compatibility, and delivery timelines.
• Identify opportunities to improve purchasing efficiency, supplier responsiveness, and parts costs.
• Take on additional purchasing responsibilities, vendor relationships, and sourcing activities as the position develops and operational needs change.

Retail Parts & Customer Support

• Coordinate with the marina's separately managed retail parts operation regarding shared inventory, product availability, and purchasing needs.
• Pick, verify, package, label, and ship designated retail parts orders fulfilled through the shared parts inventory.
• Maintain accurate records of inventory transfers and assist with associated returns.
• Occasionally assist service and retail customers with parts identification and compatibility questions.
• Provide technical parts assistance for Suzuki marine products in support of the marina's authorized Suzuki dealership operations.

This position supports retail parts activities but does not manage retail sales.

Qualifications

• Practical knowledge of recreational boats, marine engines, propulsion systems, and replacement parts.
• Ability to identify marine components and verify proper fitment and compatibility.
• Experience reading manufacturer parts diagrams, catalogs, model numbers, serial numbers, and technical specifications.
• Previous experience in marine parts, purchasing, inventory management, or marine service operations preferred.
• Familiarity with Suzuki marine parts is an advantage.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Comfortable using computers, tracking inventory, and maintaining accurate work-order documentation.
• QuickBooks experience preferred, but candidates who can learn the system quickly will be considered.
• Ability to communicate effectively with technicians, service personnel, suppliers, and customers.
• Comfortable handling boxed parts, receiving shipments, and working in an active marina and service environment.
• Valid driver's license required.

Experienced marine mechanics with strong organizational skills who are interested in transitioning into a parts-focused position are encouraged to apply.

What Success Looks Like

• Technicians have the parts they need to complete scheduled repairs without unnecessary delays.
• Parts issued from inventory are properly documented and billed to the correct work orders or transactions.
• Inventory is secure, organized, and stocked appropriately for seasonal demand.
• Purchasing and pricing practices support the marina's target 40% gross margin.
• Parts shortages, incorrect orders, and unnecessary equipment downtime are minimized.
• Communication between Marine Services, purchasing, vendors, and retail operations runs efficiently.