Administrative Assistant IV - Support

Job Summary

We are seeking a highly experienced and detail-oriented Senior Administrative Assistant to support four senior-level executives. This role is critical in ensuring the smooth execution of daily administrative operations and high-level coordination. The ideal candidate will be an organized self-starter with a proven ability to manage multiple priorities, maintain confidentiality, and communicate effectively across all levels of an organization.

Responsibilities

• Provide high-level administrative support to four executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare, edit, and format executive-level reports, presentations, and correspondence with a high degree of accuracy
• Serve as a liaison between executives and internal departments to streamline communication and collaboration
• Coordinate meeting logistics, develop agendas, and compile briefing materials
• Maintain and improve organizational systems and procedures to enhance efficiency
• Support and manage special projects or initiatives assigned by executives, ensuring deadlines are met
• Handle internal and external inquiries with professionalism and discretion
• Oversee general office operations related to executive support

Required Qualifications

• Minimum of 5 years of administrative experience, including direct support of senior executives
• Strong critical thinking and problem-solving abilities
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and administrative tools
• Clear, professional verbal and written communication skills
• Ability to manage confidential information with integrity
• Self-directed, proactive, and adaptable in a fast-paced environment

Education and/or Experience

• Associate or Bachelors degree preferred, or equivalent professional experience
• Prior experience in a corporate or executive support environment strongly preferred

If you're a proactive professional with a passion for executive support and a proven ability to manage complex administrative tasks, we encourage you to apply. Join a team where your organizational strengths and attention to detail will make a direct impact.