Permanent Full Time role   Based in Berrimah, NT $77,043 per annum + 6 weeks annual leave   This position is identified as a Special Measures Employment Opportunity. The filling of this position is intended to constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth) and s 105 of the Anti-Discrimination Act 1992(NT). The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people. The prevailing recruitment processes will be followed.  The position may only be re-advertised at the CEO’s discretion if initial attempts to attract a suitably qualified Aboriginal person under special/equal opportunity measures are unsuccessful.   CAAPS is an Aboriginal Community Controlled organisation delivering a range of important community services to people through activities and services that reflect our CORE values of caring, openness, respect and empowerment. You will be part of an exciting program delivering a new approach to providing AOD support to adults, families and youth.  About the position We are seeking someone to offer administrative assistance for CAAPS programs, serving as the initial point of contact and provide administrative support to stakeholders inquiring about or accessing CAAPS services and programs whilst demonstrating outstanding customer service in all interactions with clients and stakeholders.   The Administration Officer will also support communications, engagement, promotions, events and media management, assisting with the execution and implementation of the CAAPS Communication Strategy. You must be able to aid in upholding CAAPS's robust governance framework to help the Board fulfil its obligations under the Corporations (Aboriginal and Torres Strait Islander) (CATSI) Act. Some of your responsibilities will be: Provide general administrative support to ensure efficient operation of all CAAPS programs and high-level administrative support to the Executive Management team. Welcome and assist visitors, respond to emails, and handle phone calls. Prepare and format professional internal and external communications, including emails, presentations, and reports. Drive critical messaging and contribute to the delivery of CAAPS Strategic goals Liaise with Senior Management to design and deliver CAAPS media and publications Attend and actively participate in meetings as necessary. Keep meeting minutes up-to-date and accurately recorded. Assist in reviews of policies and procedures related to governance and the Board. Ensure timely communication on Board meetings, agreed content of papers by CEO and Chair, and timely forwarding to Directors as per Board Charter. Prepare, record, maintain and distribute the minutes of all Board meetings and maintain a completed set of Board papers at the CAAPS office. Ensure CAAPS meets all company legislative obligations under the CATSI Act are met. Work collaboratively as a positive member of a multidisciplinary team. Engage in quality assurance processes, focusing on continuous improvement. Participate in relevant training programs to enhance skills and knowledge. Demonstrate a commitment to a drug-free lifestyle; undergo a drug test upon employment and as requested by Management. Fulfill other duties as required within the scope of this position.   Your skills, experience and qualifications include: Certificate in Administration, Governance, or related field. Effective verbal and written communication skills. Ability to adapt communication style to meet the diverse needs of others. Demonstrated capacity to work independently and collaboratively within a cross-cultural environment. Ability to present a friendly, helpful, and positive image of CAAPS, with excellent telephone etiquette in line with CAAPS Customer Service Standards. Understanding of and commitment to maintaining strict confidentiality in the role. Experience in records management and data entry. Dedication to meticulous attention to detail. Certificate in Administration, Governance, or related field. Current First Aid Certificate  Current Mandatory Reporting (NAPCAN) Certificate Current NT Driver’s License (minimum C Class) Current Criminal History Check  Current Ochre Card (Category E)  Why work for CAAPS? You are committed to the health and wellbeing of the Aboriginal and Torres Strait islander peoples You will receive immense job satisfaction working for a values-based organisation Work in a family friendly and supportive work environment Receive training and mentoring with the opportunity to improve and learn new skills Take advantage of Salary Packaging Benefits that increases your take home pay! Receive 6 weeks annual leave (pro rata)! To apply please visit http://www.caaps.org.au/work-with-us for a copy of the position description, then submit your selection criteria responses and current resume to hr@caaps.org.au . Applications will be assessed upon receipt. Only those selected for interview will be contacted.