We’re on the lookout for a highly organized, detail-focused Admin who thrives in a fast-paced environment and enjoys keeping systems running smoothly behind the scenes. This is not your typical desk job — you’ll be an essential part of our growing painting company, helping coordinate jobs, proposals, documentation, and client communication through clean systems and clear processes. A Day in the Life You’ll work from our Caloundra office , supporting the full job workflow — from quote upload to project handover. You’ll be part of a team that genuinely backs each other. Your day-to-day will include: Uploading quotes and proposals into ServiceM8 for our painters Organizing job files, sign-offs, and safety documents Scheduling colour consults, subcontractors, and follow-ups Coordinating invoices, variations, and project tracking Communicating professionally with clients and the team Keeping systems neat, organised, and running smoothly You’ll work closely with our Project Manager, Salesman, and Foremen — ensuring no detail falls through the cracks. Who We’re Looking For We’re looking for someone who’s switched-on, reliable, and takes pride in organisation . Ideally, you have: Previous admin or coordination experience (bonus if in trades or construction) Confidence with tools like ServiceM8, Google Drive, Notion or similar Clear communication skills — written and verbal A proactive, tidy, and team-first approach A professional appearance and attitude Driver’s licence and local knowledge is a plus Whether you’re an experienced admin, ex-site coordinator, or just a great organiser with a strong work ethic — we’d love to meet you. What You’ll Get At Pether’s, admin isn’t an afterthought — it’s central to how we operate. Here’s what’s on offer: 💼 Full-time salaried position: $65,000 – $75,000 per year , depending on experience 📋 Clear systems, onboarding, and team support 🧘‍♀️ Calm, clean workspace with autonomy and structure 💬 Team culture that includes office staff — you’re part of the crew 🍳 Toolbox BBQs every second Tuesday (you’re invited!) 🎄 Christmas getaways — we celebrate properly 📈 Room to grow with a business that’s scaling the right way About Us Pether’s Painting & Decorating is a high-end repaint and restoration company based on the Sunshine Coast. Known for timber restoration, premium finishes, and clean systems, we’re trusted on the jobs that matter. We’re not the cheapest — and that’s deliberate. Our clients value long-term quality, and so do we. “We’re trusted on the jobs that matter.” Apply now and join a business where your role is seen, supported, and appreciated.