Job description At BAE Systems Australia  Do interesting work that MATTERS  ENJOY what you do  GROW your career  Be YOU We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible. Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work. About the OPPORTUNITY We have an exciting opportunity to join us as a Business Support Officer to work with our Maritime Sustainment team. Reporting to the Operations Manager, the Business Support Officer is responsible for day to day running of the office along with providing support and working collaboratively with all levels of the team and collaborating with other Departments and Stakeholders as required. This role is permanent part time, 25 hours per week with the bonus that you can set your own fixed roster.  Due to the nature of this role, you will be required to be on site during your hours.  This role will be based out of our Portsmith Office in QLD. Key responsibilities will include: Day to day running of the office including, but not limited to, ordering and restocking of staff amenities, submitting building maintenance requests, managing and responding to office email group, checking of mail and attending facility meetings Taking meeting minutes and distribution/follow up of actions where required Coordinating meetings as required, including logistics of meeting rooms, presentations, virtual access, site access and catering Arranging domestic and international travel, inclusive flights, accommodation, transport and visit requirements in line with company policy Organise and support business events, provide customer service, escort and supervise visitors Raise purchase orders, process payment of invoices and reconcile credit card expenses in line with company policy Order office supplies, consumables and stationery as required Ad hoc administrative or project tasks as required Effective stakeholder engagement and maintenance of positive relationships Assist with the on-boarding and induction of new staff members Site management support About YOU You'll have: Excellent communication skills required, both written and verbal A lean in approach and be team orientated with Excellent time management skills and be a motivated self-starter with High attention to detail Organisational and problem-solving skills An ability to work and liaise effectively with internal and external stakeholders at all levels A flexible and can do attitude  Computer literacy with intermediate knowledge of MS Suite, Excel, word and Outlook along with SharePoint & Oracle (desirable) Previous experience in a similar role We believe in hiring for potential, we know that some candidate hesitate if they don't tick all the boxes.  If this role interests you, but you don't meet all the criteria, we still encourage you to apply. About US You will be joining a workplace that truly cares about your wellbeing. Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best. As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.  BAE Systems recognises the sacrifices of those who have served our Nation and their families.  We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners. We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions. We are proud to be recognised as an employer of choice for women by WORK180. Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant. To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au Clearances As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances