Executive Assistant – Federal Government Department Location: Cairns, QLD Full-time | APS 4 Level (commensurate with experience) Are you a highly organised professional with a sharp eye for detail and a passion for delivering high-level support? Join a dynamic Federal Government department in Cairns and play a key role in driving executive efficiency. About the Role We are seeking an experienced Executive Assistant to provide dedicated administrative and executive support to the Director , while working closely with the Executive Officer . This role requires a confident, proactive individual who thrives in a fast-paced environment and can manage competing priorities with ease. Key Responsibilities Provide comprehensive executive support to the Director, including diary and inbox management, travel coordination, and meeting and agenda preparation (no minutes)! Liaise effectively with internal and external stakeholders on behalf of the Director Assist the Executive Officer with high-level administrative functions and reporting functions Draft and manage correspondence, and official documentation Coordinate meetings, agendas, and action items to ensure smooth workflow Contribute to planning, project tracking, and departmental coordination activities About You To be successful in this role, you will bring: Demonstrated experience in executive support or high-level administration Strong negotiation , planning , and problem-solving skills Excellent written and verbal communication abilities A proactive mindset and high level of discretion and professionalism Proficiency in Microsoft Office (incuding Word, Excel & Powerpoint) and MS Visio and MS Teams. Experience using government systems is desirable but not essential You will also be required to pass a full police check This is a 6 month full time contract with the possibility for extension Work in a respected Federal Government team with a strong purpose Contribute to impactful initiatives in a supportive and professional environment Enjoy work-life balance in beautiful Cairns , with flexible working options If you would like to work in a respected Federal Government team and contribute to impactful Australian initiatives then we’d love to hear from you. Apply today for more information. Australian citizens need only apply.