Executive Assistant

Executive Assistant

About Us

We are a leading drug and alcohol treatment facility in Boca Raton, committed to delivering compassionate, evidence-based care to individuals on the path to recovery. Our team is seeking a highly organized and detail-oriented Executive Assistant with strong accounts payable and administrative support experience to help keep our operations running smoothly.

Job Summary

The Executive Assistant will support our administrative and finance operations by managing day-to-day clerical tasks, overseeing vendor communication, and assisting with accounts payable, billing, and check processing. This role requires excellent organizational and communication skills, strong attention to detail, and the ability to work independently in a fast-paced healthcare environment.

Key Responsibilities

• Process accounts payable, including invoice entry, purchase orders, bill payments, and account reconciliation
• Print and organize check runs for approval and mailing
• Assist in managing vendor accounts, including internet and cable providers, utility companies, and office services
• Perform general clerical duties such as filing, scanning, copying, and document organization
• Handle inbound and outbound calls to vendors, utility providers, and support service reps
• Maintain accurate records of all billing and payment activities
• Provide direct support to the executive leadership team as needed
• Help ensure regulatory documentation and billing practices are in compliance with internal standards

Qualifications

• Minimum of 2 years of experience in an administrative, accounts payable, or office management role
• Experience in a healthcare, behavioral health, or treatment facility setting preferred
• Proficiency in QuickBooks, Microsoft Office Suite (Excel, Word, Outlook)
• Strong communication and problem-solving skills
• Highly organized with excellent attention to detail
• Ability to manage multiple tasks, prioritize effectively, and work independently
• Experience with EMR systems a plus

Pay- $60k- $80k

Schedule- FT (M-F 9a-5p)

Location- Boca raton, FL

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