Project Secretary

The Project Secretary provides administrative and clerical support to project teams, ensuring efficient document management, scheduling, and coordination of project activities.

Key Responsibilities:

• Maintain and organize project documentation, reports, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing project reports, presentations, and meeting minutes.
• Handle communication with internal teams, contractors, and stakeholders.
• Ensure compliance with company policies and project deadlines.
• Maintain confidentiality of sensitive project information.

Requirements:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum [X] years of experience in administrative/project support roles.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems.
• Strong organizational, communication, and multitasking skills.

Job Title: Senior Project Secretary / Sr. Project Secretary

Location: [Specify Location]
Employment Type: [Full-time/Contract]
Salary: [Specify Range]

Job Summary:

The Senior Project Secretary plays a vital role in managing project-related administrative tasks, ensuring smooth coordination, document control, and compliance with project deadlines and policies.

Key Responsibilities:

• Manage and oversee project documentation, filing, and retrieval systems.
• Coordinate with project managers and teams to track project schedules and deliverables.
• Draft and review correspondence, contracts, and reports.
• Organize and facilitate project meetings, including preparing agendas and recording minutes.
• Ensure compliance with company and regulatory documentation standards.
• Liaise with external stakeholders, vendors, and consultants as required.
• Provide guidance and mentorship to junior project secretaries.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum [X] years of experience in project administration, preferably in [industry].
• Proficiency in document control systems, MS Office, and project management tools.
• Strong attention to detail, confidentiality, and ability to handle multiple tasks.