Executive Coordinator

Job description

We are looking for a highly organized, discreet, and professional Executive Office Coordinator to provide high-level support to the CEO. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will play a key role in streamlining executive operations and ensuring smooth coordination between internal and external stakeholders.

Key Responsibilities:

• Provide direct administrative and operational support to the CEO.
• Prepare meeting agendas, take precise and clear notes, and follow up on action items.
• Manage the CEOs calendar, appointments, and international travel arrangements.
• Draft and proofread high-level correspondence, reports, and presentations.
• Act as a professional point of contact for internal teams and external partners.
• Maintain confidentiality and demonstrate a high level of professionalism at all times.

Job requirements

• Proven experience in executive support, office coordination, or a similar role.
• Fluent in English; knowledge of an additional language is a strong advantage.
• Strong organizational and time management skills with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other digital tools.
• Ability to handle sensitive information with discretion and integrity.

Additional information

Why Join Us?

• Opportunities for career growth and professional development.
• A collaborative and dynamic work environment.
• Hands-on experience working on diverse projects.
• Flexible working hours.
• A comfortable office space fully equipped for work, relaxation, dining, and short breaks.