Personal Assistant to Executive Level (Urgent Hiring)

Responsibilities: 

• Coordinate the related person (internal and external parties) to work in harmony to increase efficiency, effectiveness of the organization and prevent conflict. 
• Implement and clearly explain the purpose, procedure, and the duration of the work to the related person to ensure that the responsible job meets objectives and goals. 
• Screen phone calls, enquiries & requests and handle them when appropriate or provide information. 
• Manage and coordinate executive's schedules, calendar arrangement and confirm appointment for clients or related person, assist in preparing and follow-up on minute and meeting notes, internal support materials and presentation.
• Prepare operational progress or status reports and responses to correspondence containing routine inquiries. 
• Prepare and pre-screen document before passing to Executive, ensure that company format policies are followed, and recommend revisions. 
• Handle confidential documents ensuring they remain secure.
• Other tasks as assigned. 

Qualifications: 

• Age 27-45 years. 
• Minimum Bachelor's Degree At least 3 years of experience in secretarial function or coordinator. 
• Good command of spoken and written English. 
• Good computer literacy and able to work independently. 
• Good interpersonal, communication, analytical, and negotiation skills.
• Good decision making and problem solving. 
• Able to work under pressure and manage tasks on time assigned.