Invoice Management Analyst

Position Overview

This role is responsible for managing the preparation, processing, and reporting of IT-related expenses, ensuring compliance with internal accounting standards and supporting seamless communication with internal teams.

Job Responsibilities

• Prepare Accruals & Prepaid Expenses: Create accounting schedules for IT-related accruals and prepayments, ensuring timely processing by Accounts Payable.
• Fixed Asset Management: Gather and report on new IT asset acquisitions for depreciation tracking.
• Invoice Processing: Manage IT invoices, confirm approval authority, categorize expenses (accruals, prepaid), and prepare payment schedules.
• Payment Coordination: Prepare and submit wire instructions, ensuring proper approval before processing.
• Market Data Payments: Coordinate Market Data expense scheduling and processing
• Contract Compliance: Verify timely invoice payments aligned with contractual terms; resolve any discrepancies.
• Expense Reporting & Reconciliation: Use tools to manage expense reporting, perform reconciliations, and track payment accuracy.
• Vendor Support: Handle vendor inquiries, billing issues, and maintain records for quick reference.
• Process Improvement Support: Work with leadership to improve invoice payment processes, develop new procedures, and support implementation.
• Purchase Order Review: Validate IT purchase orders in Oracle, check invoice accuracy, apply proper accounting codes, and confirm approvals.

Qualifications

• Education: Bachelors in Accounting, Finance, or related field
• Experience: Strong experience in both AP and AR
• Language: Fluent in English.
• Technical Skills: Advanced Excel; experience with accruals, prepayments, and fixed asset accounting.
• Customer Service: Strong responsiveness to vendor and internal requests.

Job Type: Full-time

Pay: $95,000.00-$98,000.00 per year