Virtual PA

Job brief

Responsibilities

• Helping to organise client coaching sessions and obtaining RSVPs to events and meetings
• Minuting and distributing minutes from all meetings
• Maintaining client records and keeping track of contract delivery
• Assisting with the management of the Directors' diary and the company diary
• Supporting Programme Delivery with e.g. sending out pre-programme reading, logging menu requests, sending out joining instructions etc.
• Acting as the first contact for programme delegate enquiries
• Chasing unpaid invoices

Requirements

• Proven experience as an administrator
• In-depth understanding of office management procedures
• Experience in book-keeping practices
• Highly computer literate and proficient in MS Office
• An analytical mind with problem-solving skills & ability to detect inconsistencies
• Excellent organisational and multitasking abilities
• Experience in managing data and CRM systems management
• Excellent communication, people skills and telephone manner
• Good knowledge of market research techniques and compiling reports and databases