Executive Assistant (Spanish, English, Russian)

Our client is an international real estate development company managing premium projects across Spain, the UK, Czech Republic, Portugal, and Ukraine. We are looking for a proactive and highly organised Business Assistant to support the companys CEO in daily operations, communications, and coordination of ongoing development projects in Spain.

Role Mission:

To provide comprehensive support to the CEO, ensuring smooth daily operations, effective communication with partners and clients, and seamless coordination of construction and design projects.

Key Responsibilities:

• Coordinate and monitor contractors, suppliers, and partners involved in construction and design projects.
• Conduct research, prepare reports, presentations, and documentation.
• Manage the CEOs schedule, meetings, and travel arrangements (business and personal).
• Communicate with partners and clients in Spanish and English (written and spoken).
• Organise and accompany business trips, site visits, and events.
• Prepare and maintain project documents, internal reports, and KPI tracking systems.
• Ensure timely execution of tasks and smooth day-to-day operations.

Candidate Requirements:

• Proven experience as a Business Assistant / Executive Assistant / Project Coordinator, preferably in real estate, architecture, or investment sectors.
• Fluent in Spanish (B2-C1) and English, Russian or Ukrainian.
• Excellent organisational and communication skills.
• Strong attention to detail, confidentiality, and professional discretion.
• Proficiency in MS Office, Google Workspace, and CRM tools.
• Flexibility and readiness for a dynamic schedule, including travel across Spain.

Personal Qualities:

• Proactive and highly organised.
• Ability to work independently and manage multiple priorities.
• Professional, reliable, and discreet.
• Adaptable to dynamic environments and high-end project requirements.

Offer:

• Work in an international premium real estate environment.
• Professional growth and involvement in high-end real estate projects.
• Hybrid work format: part office, part remote.
• Opportunity to interact with international clients and partners.