Our client based in Langebaan is looking for a Junior Helpdesk Co-Ordinator to join their team.

Job Title: Junior Help Desk Co‑ordinator / Client Liaison

Department: Technical Support / Helpdesk
Reporting To: Technical Manager
Position Type: Full‑Time

Salary: R7000 to R10 000 negotiable

Systems Used: Odoo Ticketing, Acronis Backup Console, Microsoft 365 Admin, Remote Support Tools, Email, WhatsApp, Telephony

Role Overview

The Help Desk Coordinator / Client Liaison is responsible for ensuring an efficient, professional, and customer‑centric frontline support experience. The role combines helpdesk administration, client communication, and technical support coordination to ensure service delivery excellence.

You will manage the helpdesk, allocate tickets and technicians, monitor SLAs, maintain communication with clients, and perform administrative and reporting duties. The role requires strong organisational skills, attention to detail, and the ability to assess client needs accurately to achieve effective resolutions.

Key Duties & Responsibilities

A. Help Desk Coordination

• Manage all incoming support requests including WhatsApp, calls, emails, and Odoo‑logged tickets.
• Ensure tickets are complete with accurate client details and issue descriptions.
• Prioritise, evaluate, and assign tickets to Field Technicians based on skill level, availability, and urgency.
• Provide Level 1 support such as password resets, email issues, printing problems, connectivity issues, VPN access, and Microsoft 365 issues.
  
• Coordinate escalation of Level 2 issues including server access, network problems, backup failures, and permission configuration.
• Maintain continual communication with clients regarding ticket progress and ensure timeous updates and follow‑ups.
  
• Ensure all helpdesk tickets are completed, verified, properly logged, and closed within SLA guidelines.

B. Client Liaison & Communication

• Act as the primary touchpoint for client problems, queries, concerns, and service requests.
• Ensure a customer‑centric approach is applied to every interaction.
• Build strong relationships through proactive communication and service excellence.
• Capture all communication logs in Odoo.
  

C. Technical Administration & Backup Monitoring

• Perform daily Acronis backup checks: confirm successful completions, investigate failures, restart jobs, and escalate major issues.
• Document all technical actions and troubleshooting steps within the ticketing system.
• Monitor technician workloads and ensure accurate time‑tracking for billing.
  

D. SLA Monitoring & Reporting

• Ensure SLA clients tickets are logged, prioritised, and updated in line with contractual commitments.
• Generate monthly statistics and service performance reports.
• Identify gaps and areas for improvement in service processes and escalate where necessary.
  

E. Administration, Documentation & Billing

• Manage Field Technician timesheets, ensuring accuracy and alignment with assigned tasks.
• Prepare weekly and monthly support reports.
• Assist with technical letters, insurance letters, quotations, and client documentation.
• Coordinate billable tickets with the Accounts Department to ensure accurate customer billing.
  

F. Ad‑hoc Support

• Assist the broader Technical Team in resolving service delivery challenges.
• Support finance with billing queries and administrative tasks.
• Liaise with suppliers for quotations and service coordination as required.
  

Tools & Systems Used

• Odoo Ticketing System
• Acronis Backup Console
• Microsoft 365 Admin Portal
• Remote Support Platforms
• Email & Telephony Systems
• WhatsApp (Business & Personal)
  

Competencies & Requirements

• Matric (Grade 12) minimum.
• 2+ years Customer Care experience.
• Basic IT and administrative experience.
• Strong organisational, prioritisation, and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to analyse user needs and assess appropriate resolutions.
• Strong documentation and report‑writing abilities.
• Customer‑centric approach with ability to multitask under pressure.
  

Personal Skills

• Strong relationship‑building and interpersonal skills.
• Ability to work independently with minimal supervision.
• Excellent command of English (written and spoken).
• Good listening ability and attention to detail.
• Strong work ethic and professional attitude.
  

Disclaimer

This Job Description is not exhaustive and may be adjusted to meet organisational needs. Additional responsibilities may be assigned as required.

How to Apply

Should you wish to apply, please submit your CV via this job board or email recruitment@surgo.co.za.

Surgo (Pty) Ltd will consider all applications in line with its Employment Equity (EE) commitment and encourages candidates from diverse backgrounds, including people with disabilities, to apply. Due to the high volume of applications, if you do not hear from us within 3 months, please consider your application unsuccessful. Your CV will remain on our database for future opportunities unless you request otherwise. Surgo (Pty) Ltd will never charge applicants any fees.