Contract Administrator

JOB SUMMARY:

We are seeking a highly organized and detail-oriented Contract Administrator to join our team. The successful candidate will be responsible for managing and administering contracts related to oil & gas and construction projects. This role involves overseeing contract compliance, processing variations and claims, and ensuring smooth communication between internal teams, clients, and subcontractors.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in Business, Law, Engineering, or a related field
• Minimum 3+ years of contract management experience, preferably in oil & gas, construction, or manpower supply industry
• Strong knowledge of contract terms, conditions, variations, and claims management
• Familiar with FIDIC, ISO, or other standard contract frameworks
• Proficient in MS Office (Word, Excel, Outlook) and contract management software
• Excellent negotiation, communication, and interpersonal skills
• Fluent in English (written and spoken); Arabic is an advantage
• Valid Qatar driving license is preferred

KEY RESPONSIBILITIES:

Contract Management:

• Manage and administer all project contracts from initiation to closeout
• Review and interpret contract terms, conditions, and specifications to ensure compliance
• Prepare, review, and process contract variations, amendments, and claims
• Ensure all contractual obligations are fulfilled by both company and clients/subcontractors

Documentation & Compliance:

• Maintain accurate and organized contract documentation, including correspondence, approvals, and records
• Ensure all contract-related documents are properly filed and accessible for audits
• Monitor contract milestones, deliverables, and payment schedules
• Ensure compliance with company policies, legal requirements, and industry standards

Coordination & Communication:

• Act as the primary point of contact between project managers, legal teams, clients, and subcontractors for contract matters
• Coordinate with finance team regarding invoicing, payment collections, and contract closeout
• Attend project meetings and provide contract-related updates and recommendations

Tendering & Procurement Support:

• Assist in tendering processes, including preparation of bid documents, evaluation of proposals, and contract award
• Review subcontractor agreements and ensure alignment with main contract terms

Risk Management:

• Identify potential contractual risks and propose mitigation strategies
• Handle disputes and claims professionally to minimize financial and legal exposure

KEY COMPETENCIES:

• Strong understanding of contract law, terms, variations, and claims management
• Excellent negotiation and problem-solving skills
• High attention to detail and accuracy in documentation
• Ability to work under pressure and manage multiple contracts simultaneously
• Strong organizational and time management skills
• Proficient in MS Office and contract management software
• Fluent in English with strong written and verbal communication skills Arabic is a Plus