Invoicing & Order Processing Specialist

We are seeking a detail-oriented and highly organized Invoicing & Order Processing Specialist to support our daily operations. This role is critical in ensuring accurate invoice processing, effective coordination with vendors and carriers, and exceptional customer service. The ideal candidate thrives in a fast-paced environment and has strong communication and follow-through skills.

Key Responsibilities

• Accurately and timely process invoice orders in accordance with company procedures.
• Notate and document all vital information on Purchase Orders (POs) for non-AutoZone transactions.
• Collate and maintain all daily processed invoices in a monitoring/tracking sheet.
• Conduct ETA (Estimated Time of Arrival) calls to confirm shipment status and delivery updates.
• Monitor credits received from remanufacturers, verify accuracy, and forward validated information to the direct manager for further action.
• Schedule defect pickups with carriers and coordinate effectively to ensure timely execution.
• Provide excellent customer service by responding to inquiries, resolving issues promptly, and maintaining a professional demeanor at all times.
• College graduate
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Effective verbal and written communication skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Customer-service driven mindset
• Prior experience in invoicing, order processing, or logistics coordination is a plus

Qualifications

• College graduate
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Effective verbal and written communication skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Customer-service driven mindset
• Prior experience in invoicing, order processing, or logistics coordination is a plus