Resource Coordinator

Hybrid Role – Work from Home 3 Days | Office 2 Days (Newmarket)

Are you highly organised, detail-focused, and enjoy coordinating processes across teams? We are looking for a Resource Coordinator to join a collaborative Learning Solutions team, supporting the distribution and management of learning resources across the organisation.

This is a hybrid role, offering the flexibility to work from home three days per week and two days in the office, providing the best of both collaboration and flexibility.

About the Role

As the Resource Coordinator, you will play a key role in ensuring learning resources are accurately managed, maintained, and distributed to customers and learners. You will work closely with internal teams and external partners to ensure resources are up to date, accessible, and delivered efficiently.

You will oversee the resource library, databases, ordering systems, and distribution processes, ensuring accuracy, organisation, and seamless delivery of materials.

Key Responsibilities

• Coordinate the distribution of learning resources to learners and customers.
• Maintain and manage the resource library, ensuring all resources are current and accessible.
• Monitor and process resource orders through internal systems and ordering platforms.
• Work with internal teams to ensure print-based resources are correctly set up and distributed.
• Maintain accurate resource databases, registers, and version control.
• Coordinate with suppliers, printers, and stakeholders to ensure smooth production and delivery.
• Support pricing updates, invoicing processes, and financial coding in collaboration with Finance.
• Provide excellent customer service, responding to resource or order queries.
• Produce monthly reports and data insights on resource ordering and distribution.
• Contribute to continuous improvement initiatives across systems and processes.

About You

You are a highly organised and proactive administrator who enjoys managing systems, data, and processes while working closely with a range of stakeholders.

You would be well suited to this role if you have been (but not limited to) the following positions:

• Resource Coordinator / Resource Administrator
• Operations Coordinator
• Training or Learning Administrator
• Library Administration
• Records or Document Controller
• Customer Service / Order Processing Administrator
• Project Administrator
• Supply Chain or Logistics Coordinator
• Data or Systems Administrator

You will bring:

• 3–5 years' experience in records administration, file management, or resource coordination.
• Experience with version control, file storage, and archiving processes.
• Skills in Microsoft Office (Word, Excel) and PDF/Adobe tools.
• Experience providing excellent customer service in a busy environment.
• Ability to prioritise multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving capability.
• Confidence working with suppliers, ordering systems, and administrative processes.

Desirable experience includes:

• Project coordination
• Pricing and invoicing processes
• Experience within education, training, or vocational learning environments.

What is on offer

• Hybrid working – work from home 3 days per week
• Collaborative and supportive team environment
• Opportunity to contribute to learning solutions that support industry skills development
• A role where your organisational and coordination skills will make a real impact

Apply Now

If you enjoy working with systems, coordinating processes, and ensuring resources reach the right people at the right time, we would love to hear from you.

Apply either online or by emailing Sue@talentgroup.co.nz for a PD today to become part of a team helping deliver world-class skills for New Zealand industry.