Finance Staff (Cashier)

Job Summary

The Finance Staff - Cashier is responsible for handling daily cash and bank transactions accurately, securely, and in compliance with organizational financial policies and procedures. This role ensures proper receipt collection, payment processing, petty cash management, and financial documentation to support smooth operational and financial activities within an international school environment.

Main Responsibilities

1. Cash/Bank Handling & Bank Reconciliation

• Receive and process payments from parents, students, staff, or external parties through approved payment methods.
• Prepare payment vouchers and process payments through the banking system in accordance with company procedures and approvals.
• Issue official receipts and ensure all transactions are properly recorded in the accounting or finance system.
• Verify payment details, supporting documents, and transaction accuracy before processing.
• Maintain proper safekeeping of cash, cheques, and other financial instruments.
• Ensure daily cash collections are balanced and reconciled with receipts and system records.
• Prepare and perform daily bank deposits in accordance with company procedures.
• Monitor employee and vendor advances, including the preparation and follow-up of advance settlements and supporting documentation.

2. Petty Cash & Disbursement Administration

• Manage petty cash transactions in accordance with approved budgets and company policies.
• Verify supporting documents and obtain required approvals before processing reimbursements.
• Prepare petty cash reports and ensure timely replenishment requests.
• Maintain accurate documentation and filing of all payment vouchers and related financial documents.

3. Financial Recording & Reconciliation

• Record daily cash inflows and outflows accurately into the accounting system.
• Perform daily reconciliation between physical cash, receipts, bank transfer records, and accounting reports.
• Assist in preparing cash flow summaries and daily collection reports.
• Support month-end closing processes by ensuring completeness and accuracy of cashier records.
• Immediately report any discrepancies, shortages, or irregularities to the direct supervisor.

4. Customer Service & Coordination

• Provide professional and responsive service regarding payment-related inquiries.
• Coordinate with related departments regarding payment confirmations and supporting documents.
• Assist in resolving billing discrepancies and transaction-related issues.

5. Compliance, Filing & Internal Control

• Ensure all financial transactions comply with internal policies and financial controls.
• Maintain organized filing systems for receipts, vouchers, invoices, and supporting documents.
• Uphold confidentiality of financial data and maintain a Clean Desk Policy.
• Support audit activities by preparing requested cashier documents and transaction records.
• Ensure compliance with finance SOPs and recommend process improvements where necessary.

6. Tax Equalization & Reconciliation

• Maintain accurate documentation related to tax payments, reconciliations, and supporting financial records.
• Perform reconciliation of tax-related transactions to ensure accuracy and compliance with applicable regulations.
• Coordinate with HR, Finance, or other related parties regarding tax-related data and discrepancies if required.

Job Qualifications

• Minimum Vocational High School (SMA/SMK) in Accounting, Finance, or a related field, with relevant working experience.
• Minimum 2–3 years of experience as a Cashier, Finance Staff, or in a similar role.
• Experience in a school, educational institution, or service industry is preferred.
• Familiar with basic accounting principles and cash handling procedures.
• Proficient in Microsoft Excel and accounting/software systems.
• Strong numerical accuracy, attention to detail, and integrity.
• Good communication and interpersonal skills in Bahasa Indonesia and English.
• Service-oriented, disciplined, organized, and able to work under deadlines.
• Able to maintain confidentiality and handle financial information responsibly.
• Willing to work full-time on-site in Central Jakarta, with flexibility for occasional extended hours during financial reporting periods or month-end/year-end closing.