Executive Secretary / Office Assistant

Job Position : Executive Secretary / Office Assistant (Securitas Company)

Our Client is a leading local financial institution. They have been established since 1992 and headquarter based in Jakarta. They provide a broad range of financial services such as Investment Banking, Securities and Investment management to diversified client base which includes corporations, financial institutions and government individuals.

Job Summary: The Executive Secretary provides high-level administrative support to executives and team members, ensuring efficient operation of their office through effective scheduling, communication, and office management.

Key Responsibilities:

• Manage and maintain the executives calendar and schedule appointments.
• Arrange meetings, conferences, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls and correspondence, screening and prioritizing as necessary.
• Maintain confidential information with discretion.
• Coordinate activities and communicate effectively with internal and external stakeholders.
• Manage office supplies and administrative procedures of the office
• Manage staff hospital insurance as a back up
• Manage and coordinate for Work Permit Visa for Foreigners
• Assist in special projects as assigned.
• Assist & manage payment billing of Credit Card and expenses for CF
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Qualifications/skills:

• Proven experience Min 7 years as an Executive Secretary or similar administrative role.
• Strong communication skills. Knows Bahasa and English
• Tech Savvy, Proficiency in MS Office and user of social Media
• Ability to handle sensitive and confidential information.
• Well travelled including foreign travel
• Bachelors degree or relevant certification is preferred.
• Have initiative and can work independently.