Invoicing Admin (Marine)

Key Responsibilities:

• Respond to service requests via phone, email, or fax and coordinate with the service team.

• Create and manage service orders, assign job numbers, and schedule service engineers.

• Compile service reports and related documents to prepare customer invoices.

• Track and record engineers overtime and update timesheets.

• Arrange travel logistics such as hotel bookings, flight tickets, and transport for technicians.

• Issue purchase orders to subcontractors or suppliers as required.

• Process staff reimbursements and verify expense claims.

• Maintain proper filing systems and perform general administrative duties.

• Provide ad-hoc administrative support when needed.

Requirements:

• Strong organizational and coordination skills.

• Attention to detail and accuracy in documentation.

• Ability to multitask and communicate effectively with internal teams and customers.

• Proficient in Microsoft Office and administrative tools.