Purchasing Executive (Manila - PH), Ship Owner

Key Responsibilities

• Manage end-to-end purchasing activities for assigned vessels
• Source, evaluate, and negotiate with local and international suppliers for marine spare parts, provisions, deck/engine stores, lubricants, and other vessel requirements
• Review requisitions from vessels and verify specifications and approvals
• Obtain and evaluate quotations through comparative statements and recommend the best options based on price, quality, and lead time
• Issue and manage Purchase Orders (POs) in line with company policies and vessel schedules
• Coordinate deliveries with suppliers, logistics teams, and vessel agents to meet vessel port calls
• Monitor order status, follow up on delays, and resolve supply-related issues promptly
• Ensure compliance with budget constraints and approved vendor lists
• Maintain supplier database and evaluate supplier performance regularly
• Work closely with Technical Superintendents, Vessel Managers, and Crew Departments to align procurement needs
• Support cost-saving initiatives and procurement process improvements
• Ensure proper documentation and record-keeping in the procurement system

Qualifications & Requirements

• Bachelors Degree in Business Administration, Maritime Studies, Supply Chain Management, or related field
• Minimum 2-3 years of purchasing experience, preferably in a ship owner, ship management, or marine procurement environment
• Strong knowledge of marine spare parts, vessel operations, and technical requirements
• Excellent negotiation, communication, and vendor management skills
• Strong time management, urgency in delivery coordination, and ability to work under pressure
• High level of accuracy, organization, and accountability
• Proficiency in MS Office (Excel, Word, Outlook)
• Willingness to work in a fast-paced, multinational environment