Secretary to Assistant Director

Company Background:
Our client is a well-established Malaysian company in the manufacturing and retail industry, specializing in high-quality jewelry products. With a strong presence nationwide and a long-standing reputation for craftsmanship and trust, the company operates in a structured and professional environment with a strong focus on quality control, precision, and operational efficiency.

Job Overview:
We are looking for an Executive Secretary to support the Assistant Managing Director in daily administrative and secretarial tasks. You will help ensure smooth coordination between departments and assist in managing important documents and meetings.

Job Responsibilities:

• Provide full secretarial and administrative support to the Assistant Managing Director
• Manage daily schedule, meetings, and appointments
• Prepare meeting agendas, take notes, and write meeting minutes
• Handle document review, summary, and translation (English, BM, Mandarin)
• Follow up with Production and Design teams on assigned tasks
• Ensure all instructions from management are properly carried out
• Maintain proper filing and confidential records
• Assist in other ad-hoc administrative tasks when needed

Job Requirements:

• Able to speak and write in English, Bahasa Malaysia, and Mandarin (must be Mandarin literate)
• Able to adapt to a manufacturing environment and structured working culture
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Organized, responsible, and able to handle multiple tasks
• Trustworthy and able to handle confidential information carefully
• Able to work in a disciplined and fast-paced environment
  

Working Days: Mon ~ Fri
Working Hours: 8.30 ~ 6.15pm


Interested candidates, please apply online or share your resume to jiayin(at)talentrecruit.com.my

Only shortlisted candidates will be notified.