Executive - EC Office

Our leading client in the public sector is seeking an Executive – EC Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements.

Executive & Administrative Support

• Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications.
• Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders.

Coordination & Liaison

• Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.
• Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines.
• Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President.

Meetings, Protocol & Engagement Support

• Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation.
• Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units.
• Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings.

Reporting & Documentation

• Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence.
• Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding.
• Maintain trackers for KPIs, partnerships documentation, and executive requests as directed.

Office Operations & Governance

• Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently
• Ensure compliance with internal policies, procedures, and approval workflows.
• Handle sensitive information with the highest level of discretion and confidentiality.

Continuous Improvement

• Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office.
• Support the implementation of best practices in executive office administration and governance.

Requirements:
• Bachelor's degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions.
• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized, and detail-oriented.
• Able to handle confidential and sensitive information with discretion.