Executive Assistant to CEO

Executive Assistant to the CEO: Job Description

About us

At Tana, we believe that your skills and your character define you – not where in the world you were born. We empower brilliant young people in Africa to start meaningful careers by training them for tech and data roles, and embedding them into full-time, remote positions with companies across North America and Europe. We're a rapidly growing start-up headquartered in Nairobi, Kenya, with a vision to change the world of work.

Position Overview

We are looking for a highly organized and proactive Executive Assistant to support the CEO at a global logistics software company. This role goes beyond traditional administrative support; you will act as a force multiplier by managing priorities, streamlining operations, and supporting business development efforts. You will operate in a fast-paced, international environment where structure, initiative, and attention to detail are critical.

You will own scheduling, communications, travel, and logistics while helping maintain structure, follow-through, and operational efficiency across a wide range of initiatives. The ideal candidate is highly proactive, detail-oriented, and comfortable balancing both strategic coordination and day-to-day execution.

Responsibilities

• Manage complex calendars, scheduling, and cross-timezone coordination to ensure efficient planning and prioritization.
• Monitor and surface important emails requiring responses or action.
• Track action items, follow up on key deliverables, and help keep internal priorities on track.
• Support project coordination and administrative follow-through across ongoing initiatives.
• Assist with payment triage, simple invoicing, and basic payables administration.
• Conduct sales and market research, including building outbound prospect and lead lists.
• Maintain organization across systems, tools, and documentation.
• Support personal research, bookings, travel arrangements, and logistics as needed.

Requirements

• 2+ years of experience in an Executive Assistant, Operations, or similar role.
• Strong organizational and time management skills in fast-paced environments.
• Proactive and solution-oriented, with the ability to anticipate needs.
• Clear and professional written and verbal communication skills.
• Comfortable using tools such as Google Workspace, calendars, CRMs, and Notion.
• Strong research skills with attention to detail.
• Interest in sales support or lead generation is a plus.
• Reliable, discreet, and professional when handling sensitive information.

Location: Remote (based in Kenya)

Working Hours: 9:00 AM – 6:00 PM EAT

Contracting: If selected, you will be hired by Tana and embedded full-time with our client.