Cash Controller (Senior-level)

Job Profile

POSITION:

Accounts Receivable officer

DEPARTMENT:

Finance

REPORTS TO:

Financial Controller

DIRECT REPORTS:

Nil

LOCATION:

Offshore

SCOPE:

National

PREPARED BY:

Financial Controller

CREATED /UPDATED:

Business Context and Main Purpose of the Job

This position will play a critical role managing the day-to-day operations of all of the cash related operations with an emphasis on management of daily deposit logs, auditing cash receipts, investigating variances and reconciliation of the Revenue Bank Account and Sales postings. We have automated the reconciliations on a platform called Reconart through which 90% of our banking transactions are reconciled.

Main Accountabilities

Bank and Bank Revenue Journal posting and GL Reconciliation

• Reconcile bank statement against all practices Practice Management Systems banking reports on daily basis for all tender types (such as Cash, Cheque, Petty Cash, EFTPOS, Credit Cards, Amex, HICAPS, Medicare/Veteran Affair bulk bill, B2B deposits and Patient direct deposit), investigate any unreconciled variances in a timely manner;

• Discuss and resolve the discrepancies and outstanding reconciliation times with practices, bank, HICAPS, Medicare and operational team with time efficiency;

• Reconcile and confirming practice cash float monthly;

• Sort and identify B2B remittance advices and Patient direct deposit according to practices, send information to each practice.
• 
  Measures
• Minimum recurring reconciliation items each week;

• Ensure 100% accuracy and compliance with Company Policy and the Accounting Standard

Reconart maintenance of system

• Update rules used in Reconart for new practices, or changes made to make the matching processes more efficient.

Debtors Collection, Sales Reconciliation & Reporting

• Record and Investigate all unidentified receipts in a timely manner;

• Reconcile debtors account, chase outstanding debtors and reconcile short payments with a strong focus on credit control;

• Coordinate preparation aged debtors report for management review and escalate defaulting debtors to management attention.

• Measures

• Unidentified receipts must be cleared on a monthly basis;
• All over 30 days bills investigation and communication must be finalised;
• Ensure accurate reports are delivered to Management within agreed timeframe.

Customer Service

• Maintaining and respond to banking, refunds and direct deposit email to all internal/external customer queries;

• Dealing with internal and external stakeholders in a professional manner in order to achieve resolution on any practice issues.

• Measures
• All internal and external customers queries are responded to in a timely fashion

Key Skills & Competences

• Dynamic, independent and driven individual
• A collaborative team player.
• A desire to improve processes and create efficiencies
• Enjoy problem solving
• Communicate articulately and efficiently with other people within the company
• An ability to prioritise and manage expectations
• Uses initiative to identify and resolve issues
• High attention to detail

Relevant Experience/Qualifications

• Tertiary qualifications in Finance, Commerce or related discipline.
• Experience in Retail or Medical industry desirable
• Netsuite experience preferred
• Demonstrated experience in a similar role 5+ years
• Knowledge of Reconart (an automated cash and banking reconciliation system) helpful