DATA SPECIALIST (PART-TIME)

Overview

The Data Specialist acts as a key partner to the broker team, managing the full lifecycle of every deal. This includes data mining in CoStar and Buxton, marketing execution in Buildout and Crexi, and preparing reports for ongoing owner reporting. The role also supports brokers with essential administrative tasks to keep operations running smoothly.

Data Retrieval & Lead Generation (CoStar & Buxton)

Property & Owner Research

• Use CoStar to pull detailed property data

• Identify ownership entities and true owner contact information (skip-tracing when needed)

• Gather historical transaction data

Psychographic & Market Analytics

• Use Buxton for trade area analysis

• Pull consumer profile reports

• Analyze potential site scores to help pitch locations to retail or medical tenants

Call List Maintenance

• Curate and clean weekly broker call lists

• Segment data by asset type and geography

Listing & Syndication Management (Buildout & Crexi/CoStar)

Centralized Marketing Hub

• Serve as primary Buildout admin

• Enter property data once and ensure it feeds into all marketing materials (OMs, brochures, websites)

Multi-Channel Syndication

• Manage listing distribution from Buildout to Crexi, CoStar, and other third-party sites

• Monitor listings daily to ensure they are live and featured correctly

Listing Health Checks

• Update pricing, availability, and property photos across all platforms

• Keep all listings accurate and current

CRM & Deal Tracking

Pipeline Management

• Ensure leads from Crexi, CoStar, and property websites are captured in the CRM immediately

Document Control

• Manage document-sharing areas (Buildout Vault)

• Track signed Confidentiality Agreements (CAs)

• Monitor who downloads Offering Memorandums (OMs)

Owner Reporting & Analytics

Marketing Activity Reports

• Generate weekly or bi-weekly owner reports using Buildout Activity Tracking

KPI Visualization

• Combine data from:

  • Crexi (views and leads)

  • CoStar (views and market comps)

• Produce clear, professional Owner Reports demonstrating marketing performance

Technical Requirements

Platform Experience

• CoStar

• Crexi

• Buildout

• Buxton

Excel Skills

• Merge exports from multiple platforms into one accurate master sheet

Analytical Mindset

• Interpret data, not just pull it

• Understand how Buxton psychographic insights apply to landlords and site selection