Executive Assistant

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Job Description:

Remote Executive Assistant

We're seeking a growth-oriented executive assistant for a small, fast-growing US marketing technology company. The position is 100% remote and based in South Africa. This can be either a part-time or full-time position that will work extensively with our CEO and his team. If part-time, the required working hours would be from 14:00 to 19:00 SAST. If full-time, working hours would be from 13:00 to 22:00 SAST, with one hour for lunch, Monday through Friday.

Here are the major responsibilities for this position:

Primary

  • Manage running task lists for each employee & remind/notify them and the CEO if deadlines are missed.
  • Attend customer meetings with the CEO, taking notes, creating meeting recaps and assisting in presentation development.
  • With the CEO, assist in customer coordination, e.g., inputting proposals using existing templates, sending correspondence, entering data into our systems, scheduling meetings, etc.
  • Publish blogs, social media and other content assets weekly to WordPress-enabled websites.

Supporting

  • Manage our external vendors.
  • Coordinating internal and external events and staff training.
  • Perform research and light data entry.
  • Creating and sending a monthly industry newsletter using Mailchimp.
  • Run and format standard reports.
  • Scheduling and arranging meetings, travel, calls, etc.

The position requires the following skills and experience:

  • At least 2 years of experience as an executive is required.
  • You have excellent knowledge of MS Excel and PowerPoint. You're a wizard with spreadsheets and PowerPoint presentations.
  • You have excellent writing skills and can professionally present to different audiences.
  • You are Internet savvy and social media literate.
  • You are a wizard at publishing social media content and blog content to WordPress-based websites and optimizing them for maximum visibility.

You may be an excellent fit for this position if:

  • You work well in a small company environment.
  • You're a builder by nature.
  • You're intelligent and empathetic.
  • You are an excellent communicator, written, verbal and in-person.
  • You're a team player.
  • You can manage multiple projects with grace.
  • You work well on your own and as part of a team, spread across two continents.
  • You learn quickly and proactively make the effort to figure things out.
  • You can work well in a semi-unstructured environment, building processes and procedures as you go.
  • You are comfortable communicating with customers, vendors and members of the Tempesta Media team.
  • You are proactive and take the initiative.
  • You're detail-oriented and make sure your work gets done right, on time and under budget.
  • You take ownership of your responsibilities and projects.

What's in it for you?

  • Great salary
  • Multiple career path options
  • Ability to work with a fast-growth, venture-capital-funded American company.
  • Remote work
  • Paid time off
  • Paid sick time
  • Not a contract position
  • Paid training and ongoing development
  • Fast-growth career track
  • Ability to work with interesting people who genuinely care about making Tempesta Media awesome.
  • Virtual company events
  • Much more

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