Job Title:

Contract Administrator

Purpose: responsible for Contract Administration activities in the effective administration of Contracts within the area of competence.

Accountabilities and Responsibilities:

1. Provide support/assistance to Line Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.).

1. Attend handover meetings and receive relevant information from competent Companys internal functions to carry out her/his tasks in a proper and efficient manner.

1. Prepare minute of meetings within his/her competence.

1. Perform monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts, proper authorization of subcontracts where applicable, issue of the feedback.

1. Receive the Request of Subcontract Authorizations in relation to the assigned contracts and perform the checks and evaluations on the subcontractors necessary to allow that sub-contract authorizations are properly granted and formalized as per contractual requirements.

1. Ensure that the awarded contractor has supplied all the documentation required and requested under the contract and verify the content of the received documents to ensure that all contractual obligations and requirements.

Collect information on the awarded contractor's performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback report.

Review and analyse any requests for changes to the contract and assesses any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract.

Review and assess the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract.

Liaise and handle correspondence with the awarded contractor, ensuring traceability and involving, if necessary, all relevant functions.

1. Review and conduct a quality check of User Department documents related to the Post-Award phase for their compliance and conformity with Company requirements.

1. Administer contracts for services, ensuring timely extensions, ACV revision, preparing documents for new tenders.

1. Organization, preparation and monitoring of procurement plans.

1. Monthly check of invoice, ensuring the availability of backups.

Preparation of monthly accruals and cash-call forecasts.

Project and contract insurance administration.

Coordination of Long Lead Items procurement with Contractor.

Initiating, drafting Amendments, Variations to the Contract.

Qualifications & Experience:

The job holder must have:

Higher education in Economics, Law, Engineering or other relevant degree.

• At least 3 years relevant experience in Contract Administration or Procurement (Pre-award) of which at least 1 in Oil & Gas sector and/or valid Contract Management.

Required Competencies:

The job holder must have proven:

• Knowledge of the post award contract management process.
• Knowledge of pre-award activities: Procurement planning and management Knowledge of various types of contracts and different Procurement Strategies.
• Good knowledge of English, both written and spoken.
• Civil law and contractual requirements - Knowledge of: Regulation applicable to contracts and subcontracts Health Safety and Environment Safety at worksites Technical Specifications and standards Contract Terms and Conditions International Petroleum Agreements.
• Basic knowledge of Economics: Cost analysis and purchase pricing Financial Evaluations Cost estimating Budgeting Cost analysis and control.
• Proficient personal computer skills (mail, spreadsheet, etc.)
• Be proactive, disciplined and self-motivated.
• Have good analytical thinking and communication skills.
• Personal and professional integrity.
• Ability to draft Requisitions, implement Call-Offs and manage Service Entries and Goods Receipt in SAP.
• Experience in expediting and in managing contract close-out process.

Working Conditions:

Office based, 5/2 scheduled work with business trips around KZ and abroad, when required.