Trade Spend Control Analyst (Accountant)

Report to: Trade Spend Control Manager

Objective: This roll will support SG&A spend control and compliance management across A&P, non-A&P, freight & distribution, lease contracts, sampling, gift promotions, and inventory. Ensure accurate data validation, accrual management, and compliance with corporate policies and government regulations. Provide analytical insights to improve efficiency and cost optimization.

Requirements:

Experience: Minimum 2 years of experience in a Trade Spend or Commercial Finance or Finance & Accounting

Skills:

• Ability to handle financial and accounting data in compliance with Corporate Accounting Policy, Expenditure Recognition Policy & Tax accounting regulation.
• Knowledge of the principles, processes and standards for integrated financial information and reporting
• Knowledge of Local Government regulation related to promotion registration and Tax regulation to manage the compliance.
• Financial analysis capability using MS Excel, PowerPoint and other tools.

Core Job Responsibilities:

a. SG&A Accrual Management:

i. Accrual process management:

- Handle accrual process in term of validation and prepare accrual for accounting record.

- Ensure accrual principles are complied with accounting policies.

- Improve accrual process in term of simplification and more efficiency.

ii. Accrual Management:

- Prepare monthly SG&A accruals for A&P and non-A&P spends, freight & distribution, and lease costs across ANI VN (3A and RO).

- Validate supporting documents for accrual entries to ensure accuracy and compliance with accounting policies.

- Coordinate with Finance and Accounting teams to ensure accrual postings align with expenditures recognition and accounting standards requirements.

- Perform reconciliation between accrual estimates and actual settlements, investigate variances, and provide explanations.

- Continuously improve accrual processes for simplification, efficiency, and timely reporting.

b. Sampling and Gift Promotion Management:

- Validate sampling activity execution and settlement data in compliance with OEC and corporate policies.

- Manage monthly sampling consignment reconciliation for Ethical field force (advance vs settlement).

- Review gift consumer promotion execution and verify settlement data.

- Track gift inventory by channel and location (PG supervisors and DAs).

- Assist in gift consumer promotion registration with MOIT for trade and marketing activities.

c. Process and System Control:

- Operate and monitor systems (DMS, Compiere, TMS) for data accuracy and compliance.

- Support process improvement initiatives for efficiency and simplification.

d. Compliance and Documentation:

- Ensure compliance with tax regulations, MOIT consumer promotion requirements, and corporate revenue recognition policies.

- Coordinate with Tax and Legal teams for contract reviews and regulatory compliance.

f. Administrative Support:

- Handle paperwork for contracts, notifications, data extraction, and reconciliation.

- Review and verify accrual data for SG&A and freight & distribution costs.

- Support internal and external audits by providing accurate documentation and reports.