Job Description:
Position
The Convergence Foundation (TCF), Admin Manager
About The Convergence Foundation and TCF Network:
The Convergence Foundation (TCF) is an Indian philanthropic foundation dedicated to catalysing rapid and sustained economic growth to enhance the lives of all Indians. Established by Ashish and Manisha Dhawan in April 2021, TCF builds on their legacy of impactful philanthropy, including the founding of transformative institutions like Ashoka University and the Central Square Foundation.
Our mission is clear: to transform the lives of all Indians through rapid, sustained, and inclusive economic growth. To achieve this, we focus on seven key program areas that influence job creation, human capital development through education and skilling, and strengthening state capacity to deliver outcomes.
In each area, TCF works on:
- Building pioneering institutions to address India's most complex socio-economic challenges.
- Shaping the larger ecosystem and sharing knowledge, insights and learning with other philanthropists, governments and key stakeholders
- We believe that the government is the key actor for system change, and the role of philanthropy is to strategically support the government.
The TCF Network includes 16+ organisations, each committed to addressing specific areas of India's Socio-economic development, from school education and governance to women's economic empowerment and export competitiveness.
Position Summary
The Admin Manager will be responsible for ensuring smooth office operations by managing schedules, coordinating meetings and events, handling correspondence, maintaining records, and overseeing the utilization of shared resources. The role includes managing office budgets, tracking expenses, and ensuring timely procurement of resources.
Additionally, the Admin Manager will support facility management by liaising with vendors and staff for daily operations and ongoing service requirements. Strong organizational skills, attention to detail, and a collaborative approach are essential to drive operational efficiency and support the broader team effectively.
Key Responsibilities
- Office Operations: Manage daily administrative functions, including scheduling meetings, coordinating shared resource bookings, and providing general support to internal teams.
- Event and Meeting Coordination: Organize internal and external events, meetings, and conferences by handling logistics, managing invitations, and ensuring smooth execution.
- Correspondence Management: Draft, review, and respond to emails, letters, and other forms of official communication in a timely and professional manner.
- Record Management: Maintain and organize essential documents, agreements, and administrative records for easy access and compliance.
- Vendor and Facility Management: Coordinate with facility staff and manage vendor relationships for both one-time services and ongoing requirements to ensure the smooth functioning of the office premises.
- Inventory and Procurement: Oversee office inventory management, procure necessary supplies, verify vendor invoices, and track expenses to optimize resource utilization.
- Budget and Resource Management: Prepare and manage budgets, monitor expenditures, analyze variances, and recommend corrective actions as needed.
- Policy and Compliance: Develop and implement office policies and SOPs to ensure operational efficiency, safety, and compliance.
- Stakeholder Coordination: Maintain effective working relationships with building management, local authorities, and internal stakeholders to support office operations and regulatory compliance.
Required Qualifications, Skills and Abilities
- Bachelor's degree in Management, Business Administration, or a related field; a Master's degree is a plus
- 8-10 years of proven experience in office administration, facilities management, or similar roles.
- Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
Excellent verbal and written communication skills.
- Ability to think quickly, troubleshoot issues, and provide effective solutions in real-time.
- Proficient in common office software and technology, including email and calendar management systems, Microsoft Office Suite (Word,
- Excel, PowerPoint), and database management tools.
- High attention to detail with strong documentation and record-keeping abilities.
- Experience coordinating with vendors, internal teams, and external stakeholders.
- Self-motivated, proactive, and capable of working independently as well as collaboratively.
- Strong sense of discretion and professionalism in handling confidential information.
Remuneration will be competitive with Indian philanthropy pay scales and will depend upon the candidates experience.
Location
New Delhi, India