Job Openings Office Admin / Estimator

About the job Office Admin / Estimator

Job Good! Life Good!

The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.

ABOUT THE COMPANY

Essential Painting Pro is a professional residential and commercial painting company based in Toronto. We are known for quality workmanship, reliability, and excellent customer service.

JOB SUMMARY

We are seeking a detail-oriented and proactive Office Administrator & Estimator to support daily office operations and prepare accurate estimates for painting projects. This role is essential in coordinating administrative tasks, customer communication, and project estimating to support business growth.

KEY RESPONSIBILITIES

Office Administration

  • Act as the first point of contact for clients via phone, email, and in person

  • Manage scheduling, emails, filing, and data entry

  • Coordinate site visits and appointments

  • Maintain organized project files, invoices, contracts, and documentation

  • Communicate with customers regarding timelines and project updates

  • Assist with invoicing, purchase orders, and supplier coordination

Estimating, Bidding & Project Support

  • Prepare accurate estimates and quotes for residential and commercial painting projects

  • Conduct site visits to assess scope, materials, labor, and surface conditions

  • Create detailed scopes of work, proposals, and cost breakdowns

  • Assist in the preparation and submission of bidding and tender documents, including RFQs, RFPs, and supporting documentation

  • Review bid requirements, deadlines, and compliance criteria

  • Coordinate supporting documents such as insurance certificates, company profiles, and pricing schedules

  • Present and explain estimates and proposals to clients

  • Track costs and support a smooth transition from estimate and bid award to project execution

SKILLS & QUALIFICATIONS

  • Diploma in Business Administration, Office Administration, or a related field (required)

  • Minimum 2 years of experience in office administration or a similar role

  • Experience in estimating, bidding, or construction-related environments is an asset

  • Proficiency in Microsoft Office (Word, Excel)

  • Strong communication, organizational, and time-management skills

PERSONAL ATTRIBUTES

  • Professional, reliable, and customer-focused

  • Highly organized with strong attention to detail

  • Ability to work independently and manage multiple priorities in a fast-paced environment

WHAT WE OFFER

  • Competitive compensation

  • Growth and development opportunities

  • Supportive and professional work environment




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