Executive Assistant - Senior

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The HeadHunter Group is an innovative Staffing and Recruiting Company with HQ in US, Dover, Delaware, operating in Canada, Albania, Kosovo, Montenegro, North Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and Bulgaria. We offer the newest mentality in the staffing industry, with our core focus on Candidates and Clients.

Job Posting:          Executive Assistant (m/f/d)

Location:              Tirana, Albania | Start: Immediately | Full-time

We are an internationally active corporate group with executive management based in Vienna and are currently seeking a highly qualified and committed Executive Assistant (m/f/d) for our office in Tirana. Male candidates are explicitly encouraged to apply.

Your Responsibilities:

• Administrative and organizational support of the executive management based in Vienna
• Professional office management: scheduling, calendar maintenance, travel coordination, booking, deadline tracking
• Communication and correspondence in German, English, and Albanian (phone, e-mail, formal letters)
• Preparation and formatting of documents, letters, and meeting minutes in MS Word and Excel
• Filing and document management, structured organization of contracts and internal records
• Meeting preparation and support, including minute-taking and follow-up actions
• Ad-hoc tasks, such as research, translations, and short-notice assignments
• Support in dealing with local authorities, administrative offices, and formal inquiries
• Close collaboration with the Vienna-based head office in direct alignment with the executive team
• Coordination with internal departments such as accounting, legal services, and external partners

Your Profile:

• Completed degree in Business Administration or comparable commercial education
• At least 5 years of experience as an executive assistant or in a comparable role
• Fluency in German and English (minimum C1 level) as well as Albanian as a native language
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills, structured and independent working style
• Discretion, loyalty, and high reliability when handling confidential matters
• Professional demeanor and excellent communication skills
• Ability to work proactively, independently, and flexibly in a fast-paced environment

We Offer:

• A long-term position with responsibility at the executive support level
• An international and trusting work environment
• Direct collaboration with experienced executive leadership
• The opportunity to apply and grow your organizational and language skills every day

Application:

Please send your complete application documents (CV with photo and cover letter in German or English).