Remote Bookkeeping & Financial Operations Specialist

Job Summary:

We are seeking a detail-oriented and highly organized Remote Bookkeeping & Financial Operations Specialist to support day-to-day financial activities and ensure accurate record-keeping across the organization. This role is responsible for managing core accounting functions, including bank reconciliations, invoice processing, payment tracking, collections, and maintaining up-to-date financial records using QuickBooks. The position also plays a key role in supporting month-end close activities, preparing financial reports, and maintaining well-structured documentation and filing systems. The ideal candidate is a proactive and reliable professional with strong QuickBooks expertise and a solid background in bookkeeping or data entry. They possess excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This individual must be capable of working independently with minimal supervision, handling financial responsibilities with accuracy and integrity, and effectively communicating with internal teams and external stakeholders. A problem-solving mindset, strong attention to detail, and a commitment to accountability and continuous improvement are essential for success in this role.

Key Responsibilities:

• Perform bank reconciliations in QuickBooks.
• Ensure accurate and consistent data entry in QuickBooks.
• Manage and finalize invoices, ensuring completeness and accuracy of all entries.
• Record payments and maintain up-to-date financial records.
• Monitor and respond to emails, including handling collections as appropriate.
• Follow up on outstanding invoices and manage collections to ensure timely payments.
• Assist with month-end closing activities and financial record verification.
• Maintain organized digital filing systems for financial documents and correspondence.
• Prepare and maintain organized financial reports, spreadsheets, and documentation.
• Perform other tasks related to the position.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong communication skills with the ability to engage effectively with cross-functional teams, internal leaders, providers, and potential clients.
• Advanced QuickBooks proficiency with extensive hands-on experience.
• Previous experience in Bookkeeping and Data Entry roles.
• Excellent email etiquette.
• Ability to handle financial responsibilities, including collections and payment follow-ups.
• Highly organized, detail-oriented, and able to thrive in a fast-paced environment.
• Honest, responsible, and dependable with a high level of integrity.
• Strong judgment, critical thinking, and sound decision-making skills.
• Strong problem-solving skills with an accountable approach to work.
• Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management).
• Out-of-the-box thinker, proactive, reliable, organized, detail-oriented, self-motivated, and confident approach.
• Positive attitude and the ability to learn and adapt quickly.
• Excellent time management skills with the ability to work independently with minimal supervision.
• Ability to work in alignment with U.S. Eastern Time (New York time) business hours for at least four hours.
• Interested in long-term career opportunities.
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• 9:00 AM – 5:00 PM or 10:00 AM – 6:00 PM New York Time (flexible).
• Please note that this is a long-term opportunity.
• Great work environment with potential for growth.