Remote Executive Assistant (QuickBooks Desktop)

Job Summary:

We are seeking a reliable and detail-oriented Remote Executive Assistant (QuickBooks Desktop) to handle customer communication, medical supply purchasing, and day-to-day administrative tasks. This role involves managing inbound & outbound calls, following up with customers and suppliers, supporting accounts payable and receivable, and performing basic bookkeeping functions in QuickBooks Desktop. The ideal candidate has strong English communication skills, excellent organizational abilities, and prior experience in administrative or operations support, preferably within a medical supply environment. This position requires a proactive, independent self-starter who can manage multiple priorities while maintaining accurate records and providing consistent operational support.

Key Responsibilities:

• Handle inbound & outbound calls and communicate effectively with customers.
• Follow up with customers and suppliers to ensure timely communication and issue resolution.
• Perform basic functions in QuickBooks Desktop.
• Manage accounts payable and accounts receivable activities.
• Manage purchasing processes and order management.
• Maintain accurate financial and administrative records and documentation.
• Provide support for daily administrative and operational tasks.
• Support additional tasks related to the role.

Qualifications & Requirements:

• Strong English communication skills (written and spoken).
• Excellent interpersonal and collaboration skills.
• Prior experience with medical supply purchasing.
• Prior experience in administrative, personal assistant, operations support, or related roles.
• Familiarity with basic functions of QuickBooks Desktop.
• Strong follow-up and communication skills (phone and email).
• Strong multitasking and organizational skills with the ability to manage priorities.
• Out-of-the-box thinker, reliable, highly detail-oriented, and proactive problem-solver with a positive attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets), preferred.
• Sound judgment and ability to work independently with minimal supervision.
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• 10:00 AM – 6:00 PM EST. The hours are flexible and can be 9:00 AM – 5:00 PM, 10:00 AM – 6:00 PM, or 11:00 AM – 7:00 PM EST. 
• Great work environment with potential for growth.