Virtual Assistant and Bookkeeping Specialist (Part-Time)

Job Summary:
We are seeking a detail-oriented and reliable Virtual Assistant & Bookkeeping Specialist (Part-Time) to support our operations in the hospitality industry. This is a part-time, remote position ideal for someone who is strong with numbers, has bookkeeping experience, and is comfortable working independently with accuracy and consistency.

Key Responsibilities:

• Create and manage rooming lists for cleaning staff, ensuring clarity and accuracy.
• Reconcile hotel charges and verify billing accuracy against internal records.
• Handle commission billing and ensure timely invoicing and payment tracking.
• Match rooms to functions or events, maintaining proper coordination for group bookings.
• Negotiate hotel pricing and contracts with vendors and partners, if necessary.
• Maintain accurate financial records and assist with necessary reporting.
• Communicate with hotel staff or vendors to confirm bookings, resolve discrepancies, and coordinate logistics.
• Support administrative tasks, such as email follow-ups, document filing, and scheduling when needed.
• Perform general administrative and data-related tasks as needed.
• Perform other tasks related to the position.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong phone and interpersonal communication skills in English (verbally and written) with the ability to effectively engage with cross-functional teams, internal leaders, and providers.
• Availability to work Part Time from 10AM-2PM EST (New York time).
• Bonus: Strong negotiation skills (can lead to full-time position).
• Positive attitude and a professional approach to problem-solving, with strong attention to detail and the ability to learn quickly.
• Proven experience as a bookkeeper or in a finance-related support role.
• Knowledge in QuickBooks to a confident level.
• Excellent attention to detail and strong numerical skills.
• Reliable and consistent with the ability to meet deadlines and follow processes.
• Experience working in hotels or hospitality environments is a plus.
• Strong negotiation skills for vendor or pricing discussions.
• Excellent organizational and follow-up abilities.
• Prior experience in roles such as administrative assistant, data entry, secretary, personal assistance, operations support, or other relevant positions.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).
• Sound judgment and the capacity to comprehend and execute instructions promptly with minimal supervision.
• Must have a Windows computer (Windows 10 or newer) that is less than 4 years old.
• Two monitors and a high-speed fiber network or Starlink internet.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Part-time position from 10AM-2PM EST.
• Great work environment with potential for growth.