Virtual Assistant and Bookkeeping Specialist (Part-Time)

Job Summary:

We are seeking a Part-Time Virtual Assistant and Bookkeeping Specialist to support both financial and administrative functions. Responsibilities include account reconciliation, billing, data entry, basic financial reporting, and general administrative tasks such as scheduling and email management. The ideal candidate has strong English skills, experience with QuickBooks Desktop, Microsoft Office, and Google Workspace, and can work independently. This is a remote role with a 4-hour shift between 9:30 AM and 5:30 PM EST.

Key Responsibilities:

• Reconcile accounts on a regular basis to ensure accuracy, identify discrepancies, and maintain up-to-date financial records.
• Manage internal billing processes, including preparing, reviewing, and processing internal invoices and expense reports.
• Perform accurate data entry to support financial records, databases, and reporting requirements.
• Assist with customer and vendor service support (future responsibility), addressing inquiries, resolving discrepancies, and maintaining positive relationships.
• Prepare basic financial reports by compiling and summarizing data to support management decision-making.
• Perform other tasks related to the position.
• Support administrative tasks, such as email follow-ups, document filing, and scheduling when needed.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong interpersonal and communication skills with the ability to engage effectively with cross-functional teams, internal leaders, providers, and potential clients.
• Availability to work part-time on a 4-hour shift, at a mutually agreed time between 9:30 AM and 5:30 PM EST (New York time).
• Positive attitude and a professional approach to problem-solving, with strong attention to detail and the ability to learn quickly.
• Proven experience as a bookkeeper or in a finance-related support role.
• Knowledge in QuickBooks Desktop to a confident level.
• Reliable and consistent with the ability to meet deadlines and follow processes.
• Excellent organizational and follow-up abilities.
• Prior experience in roles such as administrative assistant, data entry, secretary, personal assistance, operations support, or other relevant positions.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).
• Sound judgment and the capacity to comprehend and execute instructions promptly with minimal supervision.
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Part-time, 4-hour shift anytime between 9:30 AM and 5:30 PM EST.
• Great work environment with potential for growth.