Remote Personal Assistant

Job Summary:
We are seeking an energetic, organized, and proactive Remote Personal Assistant to help keep daily operations running smoothly in a fast-paced environment. This role involves managing administrative tasks, coordinating with cross-functional teams, internal leaders, and providers. The ideal candidate is highly professional, excels at speaking with people in a virtual setting and over the phone, and can confidently represent others while keeping everything on track. Strong verbal and written English communication skills are required for this role.

Key Responsibilities:

• Schedule and coordinate meetings and appointments.
• Manage daily administrative tasks and handle basic intake tasks.
• Prepare reports and conduct research as needed.
• Keep daily operations organized and running efficiently.
• Draft, edit, and proofread emails, documents, and presentations.
• Manage communication, including answering calls, and performing follow-ups.
• Maintain and update contact lists and databases.
• Assist in organizing virtual events and team meetings.
• Track deadlines and ensure timely completion of tasks and projects.
• Provide reminders and status updates to team members and stakeholders.
• Assist with travel arrangements, when required.
• Help identify and implement process improvements to enhance team efficiency.
• Perform general administrative and data-related tasks as needed.
• Perform other tasks related to the position.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong phone and interpersonal communication skills in English (verbally and written) with the ability to effectively engage with cross-functional teams, internal leaders, and providers.
• Positive attitude and a professional approach to problem-solving, with strong attention to detail and the ability to learn quickly.
• Excellent Email etiquette.
• Professional and friendly phone presence.
• Excellent organizational and follow-up abilities.
• Ability to understand shifting priorities and take initiative.
• Reliability, articulation, and a personable approach to interactions.
• Energetic, self-motivated, proactive, and eager to contribute to a growing business.
• Prior experience in roles such as administrative assistant, data entry, secretary, personal assistance, operations support, or other relevant positions.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).
• Experience with Asana or other task management tools is a plus.
• Sound judgment and the capacity to comprehend and execute instructions promptly with minimal supervision.
• Must have a Windows computer (Windows 10 or newer) that is less than 4 years old.
• Two monitors and a high-speed fiber network or Starlink internet.

Compensation & Benefits:

• 100% remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• Great work environment with potential for growth.