Job Openings Audit Administrator

About the job Audit Administrator

JOB DESCRIPTION

Job Title:

Audit Administrator

Department:

Audit

Reports to:

Director / Training Officer

Short Summary of the purpose of the role:

Ensure that adequate administrative support is provided to the audit department and the training officer

Academic Qualifications Required:

Grade 12

Skills, Competencies, and Experience Required:

Skills:

  • Organisational skills
  • Filing accuracy
  • Teamwork
  • Time management
  • Client service skills

Experience:

  • Experience working in an audit department in an administrative role

Competencies:

  • Communication (verbal and written)
  • Confidentiality
  • Attention to detail
  • Ability to handle pressure and a high workload

Required Computer Package:

Microsoft Office (advanced level)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators:

Audit Department:

  • Timesheets - check and approve audit department timesheets (weekly)
  • Task creations - linking task codes to clients for timesheets
  • Approval of travel and overtime claims.
  • Tax documents from EFILING - pulling tax documents from EFILING for clerks
  • Do deed searches for the firm
  • Arrange training for the audit department
  • WIP (weekly)
  • Year planning - planning of all audits and review jobs
  • Stock counts - planning of stock counts
  • Referral counts quotes, etc
  • Travel arrangements for audit staff (allowances, accommodation, car rental, flights)
  • Bank confirmations - requesting bank confirmations from confirmation.
  • Confirm start dates of audits

Greatsoft

  • Task creations
  • Fee creations
  • New task codes
  • Add new employees (GS)
  • Terminate exiting staff (GS)
  • Update staff charge-outrates
  • Pull monthly timesheet reports from managers and directors
  • Print WIP reports for directors

Auditor General

  • Invoicing
  • Sending statements
  • Following up on debtors

Company Vehicles

  • Logbooks of PKF(PE) vehicles to be kept up to date at all times.
  • Determine the process when you are not in the office.
  • Maintenance of vehicles
    • Regularly physically inspect the vehicles as and when they come back from a job.
    • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
    • Inspection by staff and audit administrator
    • Organize service or any maintenance issues.
    • Monthly report (before the Friday before 1st Monday / last week of the month to be sent to the managing director)
      • Scan logbooks
      • Scheduled maintenance
      • Kilometres
  • Petrol cards
  • Ensure everyone has a valid driver's license(on file) if using the company car.

Compliance

  • Compliance with the firms System of Quality Management (SOQM), policies and procedures.
  • Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity:

Support directors and the audit department

Level of Independence:

Work independently