Job Openings Executive Assistant

About the job Executive Assistant

Executive Assistant

Location: Remote (Cape Town, South Africa)
Reports To: Co-Founder (UK-Based)
Type: Full-Time | Remote
Start Date: As soon as possible
Salary: R25 000 R30 000 pm

About Our Client

Founded in 2019, our client was born to solve the global skills crisis, where only 28% of sales professionals hit their targets. They saw a need to redefine how sales capability is measured and developedand that's exactly what theyve built.

Meet the Co-Founder

A former pro golfer who later launched the Startup Network at EYone of the worlds top consultancieshelping scale go-to-market strategies for Europes leading B2B firms. After manually running capability assessments, he saw the need for a scalable, tech-driven platformand our client was born.

The Opportunity

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant based in South Africa to provide dedicated support to the Co-Founder. Youll become a vital partner in structuring a busy calendar, managing stakeholder communications, and enabling operational excellence in a fast-paced, high-impact startup environment.

This is a rare opportunity to work at the cutting edge of sales enablement tech, contributing directly to the growth of a company that is redefining how high-performing sales teams are built and scaled.

Core Responsibilities

Executive Support

  • Manage the Co-Founders daily schedule across international time zones.
  • Coordinate high-stakes internal and external meetings, including briefings and materials.
  • Proactively manage emails, follow-ups, and gatekeeping responsibilities.
  • Podcast guest appearance planning and interview scheduling.
  • Co-founder coordination for both professional and personal commitments.
  • Reminding birthdays, sending gifts/cards.
  • Coordinating co-founders' personal life logistics.

Travel & Scheduling

  • Plan and book travel (hotels, flights, itineraries) for the Co-Founder and team.
  • Organise marketing events such as client dinners and breakfasts.
  • Manage complex calendar logistics and time zone coordination.
  • Event planning and on-site coordination when needed.

Sales & Client Support

  • Provide sales support, including drafting proposals and contracts.
  • Conduct account research and build prospecting lists using tools like Apollo.
  • Brief Co-Founder before meetings with critical insights and talking points.
  • Support client onboarding and follow-ups.
  • Coordinate G2 reviews and awards submissions.
  • Manage client hospitality and gifting strategies.

Operations & Project Management

  • Track and drive execution of strategic projectsensuring nothing falls through the cracks.
  • Support recruitment efforts by screening candidates and scheduling interviews.
  • Manage company admin (including Companies House filings).
  • Weekly cash flow updates and making payments.
  • Sense-checking and validating data insights.
  • Facilitate partnership communications and follow-ups.

Team & Learning Enablement

  • Support the Head of Learning in coordinating deliverables for client-facing workshops or engagements.
  • Prepare CS collateral such as slides and documentation.
  • Assist with setting up and managing the internal AI tool environment.

Tools & Workflow Management

  • Leverage Slack, Notion, HubSpot, Asana, Google Workspace, and Calendly to automate and streamline processes.
  • Maintain documentation and SOPs.
  • Build and optimize internal workflows to reduce manual overhead.

Requirements

Must-Haves

  • 3+ years of experience as an Executive Assistant or Chief of Staff, ideally in tech, SaaS, or startups.
  • High proficiency in Slack, Notion, Google Workspace, HubSpot, and project management tools (Asana/Trello).
  • Excellent verbal and written English communication.
  • Experience collaborating remotely and across international time zones.
  • Relevant Degree or National Diploma.

Personality Fit

  • Highly organized, strategic thinker, tactical executor.
  • Self-starter who is resourceful, adaptable, and solution-oriented.
  • Emotionally intelligent and thrives in high-performance environments.
  • Open to aligning work hours with the UK business day.

Bonus Points

  • Exposure to sales enablement, coaching, or SaaS environments.
  • Experience with performance data or dashboard tools.
  • Familiarity with hiring frameworks or capability-based assessments.