Privacy Policy

Effective Date: 05/26/2025

1. Introduction

The NewtonBates Group ("we," "our," or "us") values your privacy and is committed to protecting your personal information when you visit newtonbates.io or use our recruitment services. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with U.S. data privacy laws, including the California Privacy Rights Act (CPRA), California Consumer Privacy Act (CCPA), Fair Credit Reporting Act (FCRA), Equal Employment Opportunity Commission (EEOC) regulations, and other applicable statutes.

2. Information We Collect

We collect and process personal data relevant to recruitment and job placement, including:

• Personal Information: Name, contact details, resume, work history, skills, and qualifications.
• Employment Preferences: Desired roles, salary expectations, location preferences, and availability.
• Communications: Emails, messages, and interactions related to job applications and hiring processes.
• Website Usage Data: IP address, browser type, referral pages, and cookies for analytics and optimization.

3. Legal Basis for Processing Your Data

Under U.S. data protection laws, we process your personal information based on:

• Contractual Necessity: To provide recruitment services and job placement assistance.
• Legitimate Business Interests: To enhance our services and improve our recruitment platform.
• Consent: Where applicable, such as marketing communications and cookie tracking.
• Legal Compliance: To fulfill regulatory obligations and respond to legal requests.

4. How We Use Your Information

We process your data to:

• Connect job seekers with employers.
• Communicate with candidates, recruiters, and hiring companies.
• Improve our recruitment processes and website functionality.
• Comply with U.S. legal and regulatory obligations.

5. Sharing Your Information

We do not sell your personal data. However, we may share your information with:

• Potential Employers when matching candidates with job opportunities.
• Third-Party Service Providers supporting our recruitment operations (e.g., background checks).
• Legal Authorities when required by law or to protect rights.

6. Your Privacy Rights (CPRA & CCPA)

Residents of California have enhanced privacy rights under CPRA & CCPA, including the right to:

• Know What Data We Collect: Request details of the personal information we hold.
• Correct Your Information: Request updates to inaccurate personal details.
• Request Deletion of Data: Ask us to delete your personal information (subject to legal exceptions).
• Opt-Out of Data Sharing: Prevent your information from being sold or shared for marketing purposes.
• Limit the Use of Sensitive Data: Control how sensitive personal data is used.
• Restrict Automated Decision-Making: Request information about algorithmic hiring decisions, if applicable.
• Access & Portability: Obtain a copy of your personal data for transfer to another provider.

To exercise these rights, contact us at [Your Contact Email].

7. Data Security & Retention

We implement security measures to protect your personal data from unauthorized access, loss, or misuse. While we strive for high security, no digital system is completely impenetrable.

We retain personal data for as long as necessary to provide recruitment services, comply with legal obligations, or until you request deletion. Resumes and job application data may be stored for up to [insert retention period], unless required by law.

8. Children's Privacy (COPPA Compliance)

The NewtonBates Group does not knowingly collect personal information from individuals under the age of 13, in compliance with the Children’s Online Privacy Protection Act (COPPA).

9. Background Check Consent & FCRA Compliance

"Certain employers may require background checks, including employment verification, education confirmation, criminal record checks, or financial screening. Under the Fair Credit Reporting Act (FCRA), The NewtonBates Group will never conduct such checks without explicit consent from candidates. You will be notified and required to provide written authorization before any screening occurs. If adverse hiring decisions result from a background check, candidates will be informed and given an opportunity to dispute findings in accordance with FCRA regulations."

10. Equal Employment Opportunity Compliance (EEOC)

"The NewtonBates Group and its recruitment partners strictly adhere to Equal Employment Opportunity Commission (EEOC) guidelines. We prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All hiring processes facilitated through our platform must comply with applicable federal, state, and local employment discrimination laws."

11. Third-Party Links

Our website may contain links to external job boards or partner sites. We are not responsible for their privacy practices.

12. Updates to This Policy

We may update this Privacy Policy to reflect changes in laws or business practices. The latest version will always be available on our website.

13. Contact Us & Complaints

For any privacy-related inquiries, please contact us at privacy@newtonbates.com.
If you believe your rights have been violated, you may file a complaint with:

• California Privacy Protection Agency (CPPA) – CPRA Compliance www.cppa.ca.gov
• Federal Trade Commission (FTC) www.ftc.gov
• Equal Employment Opportunity Commission (EEOC) www.eeoc.gov
• Consumer Financial Protection Bureau (CFPB) – FCRA Compliance www.consumerfinance.gov
• California Attorney General www.oag.ca.gov

SMS Terms & Conditions

By providing your mobile phone number, you consent to receiving SMS messages from The NewtonBates Group LLC related to the recruitment process and in order to aid in the positive management of your career and/or organizational recruitment process.

Message Frequency: normally twice per year

Message frequency may vary depending on your specific requirements, which will be documented in our CRM system.

You may receive 1-2 SMS messages per month when you are nearing the completion of a successful search process.

Message and Data Rates

Standard message and data rates may apply.

Opting Out

You may opt out of receiving SMS messages at any time by replying with "STOP" to any SMS message you receive from us. After opting out, you will receive a confirmation message, and we will cease sending SMS messages to your number.

Help and Support

If you need assistance or have questions about our SMS service, reply with "HELP" to any SMS message you receive, or contact our customer support team on either +1 415 4298584 or +44 02033936290 or by email at privacy@newtonbates.com.

Privacy Policy

Your phone number will be handled in accordance with our Privacy Policy, available at https://www.newtonbates.io/privacy-policy. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.