Office Manager | Rockford, MI

Salary Range: $53,000 - $82,000 depending on experience

Are you a forward-thinking professional with a passion for excelling in office manager? The Pivot Group is committed to fostering meaningful relationships in the manufacturing community. We partner with companies in Rockford seeking skilled Office Managers.

The Opportunity

We collaborate with manufacturing companies in the Rockford region seeking Office Managers. These employers partner with us because they want real insight into candidates—not just resumes. By joining our network, you gain access to roles worth considering.

Key Responsibilities

• Manage all general office administrative functions, including supplies, mail, and visitor reception for the manufacturing facility.
• Oversee coordination of facility maintenance, repairs, and cleaning for the office and common areas within the plant.
• Provide administrative support for HR processes, including new hire onboarding, employee record maintenance, and benefits liaison.
• Coordinate purchasing of office supplies, production consumables, and services, ensuring vendor relationships are maintained.
• Maintain critical documentation and records for safety, quality, and regulatory compliance audits specific to manufacturing operations.
• Handle accounts payable/receivable tasks, process invoices, and manage expense reports for the site.
• Serve as the primary communication hub for internal staff and external stakeholders, directing inquiries related to operations.

Recommended Qualifications

• Proven experience in office administration or management, preferably in a manufacturing or industrial environment.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with office management software.
• Exceptional organizational and time management skills with a strong ability to multitask and prioritize.
• Excellent written and verbal communication skills, capable of interacting professionally with all levels of staff and external partners.
• Experience with basic bookkeeping, expense reporting, vendor management, and supporting HR administrative tasks.

Bonus Qualifications

• Familiarity with ERP systems (e.g., SAP, Oracle) or manufacturing-specific software.
• Basic understanding of manufacturing processes, supply chain, or inventory management principles.
• Experience coordinating with facilities maintenance or plant operations teams.
• Knowledge of workplace safety protocols and OSHA guidelines.

Job Titles That Should Apply

Office Manager, Office Administrator, Administrative Manager, Office Coordinator, Workplace Manager, Business Office Manager, Executive Office Manager, Administrative Services Manager, Front Office Manager, Office Operations Manager

Why Pivot Group

The Pivot Group was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic—they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory.

If you're ready to take the next step in your career and connect with a firm that values fit over speed, we invite you to reach out. The Pivot Group offers resources to support your search—market insights, resume feedback, and interview preparation. As our partnerships grow, we'll reach out with opportunities aligned with your goals. Thank you for considering this approach to career advancement.