Office Manager | Kalamazoo, MI

Salary Range: $48,000 - $77,000 depending on experience

Are you ready to take on a challenging and rewarding opportunity in office manager? The Pivot Group Network, a Michigan manufacturing-focused recruiting group, is committed to building meaningful connections in manufacturing. We partner with leading companies in the Kalamazoo area seeking Office Managers.

We are building our network of talent in this field across Michigan's manufacturing regions. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

This posting covers Office Manager opportunities with manufacturers based in and around Kalamazoo in Kalamazoo County, within about 30 minutes of the city, including Galesburg, Comstock, Oshtemo, and Parchment.

The Opportunity

We collaborate with manufacturing companies in the Kalamazoo region seeking Office Managers. These employers partner with us because they want real insight into candidates - not just resumes. By joining our network, you gain access to roles worth considering.

Usual Responsibilities

• Keep common areas, conference rooms, and office equipment in working order.
• Open and sort incoming mail and route it to the right department.
• Answer phone calls and direct visitors at the front desk.
• Order office supplies and keep inventory of paper, toner, and forms.
• Process invoices, purchase orders, and expense reports for approval.
• Maintain employee files, attendance records, and timekeeping data.
• Schedule meetings and coordinate calendars for plant leadership.
• Support new hire onboarding paperwork and orientation logistics.

Recommended Qualifications

• Three or more years in an administrative or office support role.
• Proficiency with Microsoft Office and basic spreadsheet work.
• Experience handling invoices, purchase orders, or bookkeeping tasks.
• Strong written and verbal communication skills.
• Ability to organize files and records accurately.
• High school diploma or equivalent.

Bonus Qualifications

• Familiarity with ERP or timekeeping software.
• Associate degree in business or office administration.
• Bilingual English and Spanish.
• Experience supporting HR or payroll tasks.
• Prior office experience in a manufacturing or warehouse setting.

Job Titles That Should Apply

Office Supervisor, Administrative Manager, Office Administrator, Administrative Coordinator, Front Office Manager, Business Office Manager, Plant Office Administrator, Administrative Services Manager

Work Authorization

Applicants must be authorized to work in the U.S. without current or future visa sponsorship. Visa sponsorship is not available.

If you're ready to take the next step in your career and connect with a firm that values fit over speed, we invite you to reach out at https://www.thepivotgroup.org. The Pivot Group Network offers resources to support your search - market insights, resume feedback, and interview preparation. As our partnerships grow, we'll reach out with opportunities aligned with your goals. Thank you for considering this approach to career advancement.