Executive Co-ordinator

Executive Coordinator — Recruitment & Administration | The Bussola Group
Dubai, UAE | Full-time

About the Role
The Bussola Group is looking for a versatile Executive Coordinator to support both executive-level administration and day-to-day recruitment operations. This hybrid role suits someone who is equally comfortable managing an executive's schedule and correspondence as they are sourcing and screening candidates — ideal for someone early-to-mid career who wants broad exposure across both functions in a growing consultancy.

Key Responsibilities

Executive Support

• Manage calendar, meeting scheduling, and correspondence for the executive
• Arrange travel and prepare related documentation
• Draft reports, presentations, and briefing notes as needed
• Handle confidential information with discretion and professionalism
• Coordinate follow-ups and track action items from meetings and calls

Recruitment Coordination

• Source and screen candidates across aviation, cabin crew, events, and hospitality roles
• Conduct initial CV screening and phone/video pre-qualification
• Manage and update the candidate database/ATS 
• Coordinate and schedule interviews between candidates and clients
• Maintain regular candidate communication — updates, follow-ups, document collection
• Support job postings and general recruitment administration

General Office Support

• Handle day-to-day office coordination, filing, and correspondence
• Support ad hoc administrative and business tasks as the company grows

Requirements

• 2 - 4 years combined experience in executive support/administration and recruitment coordination or sourcing (agency or in-house)
• Highly organized with strong attention to detail and ability to manage competing priorities
• Excellent written and verbal English communication skills
• High discretion when handling confidential/executive matters
• Proficient in MS Office; ATS/CRM experience is a plus
• Polished, professional presentation for client-facing coordination
• Prior exposure to aviation, hospitality, events or healthcare recruitment is an advantage
• Based in Dubai, immediately available preferred

What We Offer

• Broad, hands-on exposure across executive operations and recruitment
• Opportunity to grow with a specialized boutique consultancy across multiple verticals
• Dynamic, fast-paced environment with room to take on more responsibility as the business scales

To apply, click on www.thebussolagroup.com candidates section or send your CV to: info@thebussolagroup.com