Logistics Assistant

Position: Logistics Assistant

Primary responsibility:

To coordinate the supply chain process. Deliveries, shipments, Inventory, schedules, documentation and suppliers simultaneously. To manage shipments after the ordering stage to receiving into the inventory.

Responsibilities-

• Review documents for accuracy of information eg. Company name and address, date, item, price, transport, delivery address, agreement of sale contract.
• Communicate with suppliers about documents, lead times, delivery date, completion of orders. In the case of coordinating orders for consolidation, delivery date and times must be managed.
• Track containers for time efficiency.
• Ensure all required original documents are obtained.
• Application of Import permit and or Import Licenses on the Government portal where applicable. Ensuring approvals are received within the required timeframe.
• Communicate with the broker regarding shipments, ensuring the broker gets the required documents for clearance. Receiving all documents from the broker regarding a shipment for costing of goods. Liaising with broker on the ETA's of shipments.
• Processing purchase orders
• Liaising with finance on payments of duty and agent invoices, following up on payments for demurrage if applicable.
• Processing costings for goods and services. Sending costings to Managers. Clear communication with Warehouse and Sales staff of pending shipments.
• Transportation- Laise with transport company to ensure that shipments are properly scheduled. Advise warehouse of shipment and container arrivals once cleared from the port.
• Send the completed costings to the receiving officer for receiving into the inventory.
• Liaising with suppliers of any discrepancies with shipments, following up on and ensuring credits are received for short or damaged goods.
• Assisting with any other responsibilities that may be assigned

Position Requirements:

• Five CSEC passes including Math & English.
• 1-2 years' work experience in Logistics and/or Purchasing and/or shipping.
• Proficient use of Microsoft Office in particular excel spreadsheets.
• Food industry knowledge is desirable.
• Working knowledge of the Great Plains (GP) system will be an asset.
• Strong Written and Verbal Communication Skills.
• Must be able to work in a fast-paced environment.
• Must be detailed oriented and customer focused.
• Must be flexible to work on a weekend when required.